The main focus of the Recording Department is first and foremost the maintenance and integrity of the Larimer County Public Land Records which date back to 1862. Our duties include, the recording and imaging of documents for the permanent public record; providing a grantor/grantee index for search and retrieval of recorded documents; and providing copies of those documents to the public upon request.

Documents typically recorded in our office include but are not limited to:

  • Deeds (warranty, quit claim, beneficiary, personal representative, etc.)
  • Deeds of Trust and Mortgages
  • Plats and Land Surveys
  • Easements and Covenants
  • Liens and Transcripts of Judgment
  • Marriage and Civil Union Licenses
  • Military Discharge Records

Note: The Clerk and Recorder does not provide blank forms of any type. You may purchase forms at any office supply store or from many online sources.

Help prevent your documents submitted for recording from being rejected. Follow these guidelines to prevent the delays associated with the return of rejected documents.

Before submitting your recordings, make sure:

  • Fees are correct - Recording Fees are statutorily established. Larimer County only refunds overpayments of $25 or more!
  • Quality of document is good and text is readable - Please remember that bad originals produce poor public record. Documents which are illegible to begin with will be marked with a clerk's note and recorded as received.
  • State document fees are included - Any transfer deed with consideration exceeding $500 will be assessed a state documentary fee of 1¢ per $100. Consideration amounts must be correctly marked on both the deed and transfer declaration.
  • Deed contain valid grantee address - This address is used to determine where tax statements should be mailed after a property is sold. Submitters should verify the validity & completeness of such address before recording a deed to avoid rejected recordings.
  • Sufficient margins - C.R.S. 30-10-406 (3)(a) requires that all documents have a top margin of at least one inch & a left, right & bottom margin of at least ½ inch. The recorder may refuse to file any document that does not meet these standards.
  • Checks payable to Larimer County Clerk - If checks are made out to the wrong party the check along with all documents attached will be rejected and returned to the submitter.
  • Return Addresses - A complete and accurate return address should be clearly marked on the front page of any document submitted for recording. Documents will be returned in 2-4 weeks. No return envelope is required but is appreciated.
  • Checks are signed - Unsigned or staledated checks along with all documents attached thereto will be rejected and returned to the submitter.
  • Notary seals are darkened - Embossed seals on documents will not show up on the image if they are not darkened or "inked." Submitters should ensure all embossed seals are visible before recordation.
  • Instructions for order of recording are included - Please send documents in the order you would like them recorded. Please also include specific instructions as to what documents you are recording and the amount of pages in each document. Staples or paper clips are an easy way to indicate what pages constitute one document.
  • Submit to correct county - Often documents intended for recording in one county are sent somewhere else by mistake. Please be aware that Larimer County will not reject these documents. Please make sure you are recording your document in the appropriate County.

See our Recording Fees Calculator

Documents up to legal size (8.5"x14") First page: $13
Additional pages: $5 each
Documents larger than legal size (8.5"x14") First page: $13
Additional pages: $10 each
Plats or condominium plats (require 2 mylar originals) First page: $13
Additional pages: $10 each
Surveys, annexation plats, or boundary line adjustments
(require 1 mylar original)
First page: $13
Additional pages: $10 each
Uniform Commercial Code (U.C.C) - up to 2 pages $13
Uniform Commercial Code (U.C.C) - 3 or more pages $18
All e-Recorded UCC statements - unlimited pages $8
Federal Tax Liens or Releases and Redemption Certificates First page: $8
Additional pages: $5 each
Mining documents/deeds First page: $8
Additional pages: $5 each
Plus $.25 per mine name listed
Military Discharge/DD-214 $0
State Documentary Fee*
Sale price greater than $500
Sale price $500 or less: no additional fee required
Please note: personal property is deducted from the consideration of commercial property only
$.01 per $100 of sale price

*Documentary fees apply only to documents transferring title to real estate. For example, this fee usually applies to documents such as Warranty Deeds and Quit Claim Deeds. Please contact our office at recording@larimer.org for additional information, or call us at (970) 498-7860.

You may hand-carry your signed and fully executed document(s) to our office at 200 West Oak Street, 1st floor, Citizen Information Center, Fort Collins. Our office does provide notary services for $5 per document. Our office hours are Monday through Friday, 8am to 5pm excluding holidays.

You may mail your original, signed and notarized document(s) to:

Larimer County Clerk and Recorder
Attn: Recording Department
PO Box 1280
Fort Collins, CO 80522

Please be sure to include payment for recordings. We accept cash or checks payable to Larimer County Clerk. Credit cards are also accepted in person only, subject to additional fees. Please make sure fees are correct as we will only refund overpayments of $25 or more. After recording, your document(s) will be mailed back to you in 1-2 weeks.

The Recording Department offers e-Recording services. Electronically submitting documents for recording increases speed and security and decreases costs, when compared to traditional mail submissions. We currently contract with three vendors. If you are interested in e-Recording with Larimer County, please contact one of the vendors listed below.

You may request partial redaction of a social security number from a document if you are the holder of that social security number or if you serve as the personal representative, custodian, conservator, or guardian for the individual to whom the number is assigned.

Your request must be made using the Request for Redaction form. Once the form is completed and notarized, the form and appropriate recording fee ($13 for the first page, $5 for each additional page) may be presented as follows:

By visiting our office at:

Larimer Clerk and Recorder 
Recording Department
200 West Oak Street 
Fort Collins, CO 80521

Or via mail to:

Larimer County Clerk and Recorder 
Attn: Recording Department
PO Box 1280
Fort Collins, CO 80522

Our office also offers notary services.

Find out more on how to obtain copies of recorded documents with EASY ACCESS.

 

Contact Recording & Citizen Information Center

ADDRESS: 200 W. Oak Street, First Floor, Fort Collins, CO 80521
HOURS: Monday-Friday 8:00am - 5:00pm
PHONE: (970) 498-7860
EMAIL: recording@larimer.org
FAX: (970) 498-7906
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