In addition to real property valuations, the Assessor is required by Colorado State Statutes to value all business personal property for taxation purposes. Personal property includes machinery, equipment, furniture, leasehold improvements, security devices, computers, signs, etc., which are used for the production of income or in the operation of a business. It does not include components of fixture systems that are required for the proper operation of the improvements (building). All business personal property is taxable in Colorado unless specifically exempted by the Colorado Constitution.

A Business Personal Property Declaration Schedule is mailed to business owners and all owners of leased equipment in the beginning of January each year. If your business did not receive a declaration schedule, please contact the Assessor's Office as soon as possible. Failure to receive a declaration schedule does not relieve the business owner of the requirement to file. If no declaration form was received, please print a blank form (see below). All declarations must be completed and returned to the Assessor's Office by April 15.

General information about the Business Personal property account is available through the Assessor Property Records Search by using the schedule number, business corporate name, or physical location. (Asset listings are confidential.)

The Larimer County Assessor provides businesses the option to view and file their asset listings online. Online filing saves time, reduces paperwork and improves efficiency.

Declaration Schedules

Additional Information

Contact Information

Please contact us at hintzdl@larimer.org or (970) 498-7057 with any questions or comments.

    FAQs

    1. The owner (legal titleholder) of taxable personal property, their agent, and those in possession and/or control of the taxable personal property as of January 1st must file a declaration schedule if the total actual value (market value) of all the personal property is greater than $7,400 per owner, per county. All personal property, such as a business/organization's machinery, equipment, security devices, and household furnishings, not otherwise exempt by law, must be listed on the schedule.

      All Personal Property Declaration Schedules and attached forms are considered private confidential documents by law.

    2. There are several options for filing a declaration schedule:

      • File online - Once a property record has been established, businesses have the option to view and file their asset listings online. Online filing saves time, reduces paperwork, and improves efficiency.
      • File by email - A scanned copy of the declaration schedule, along with an asset listing, may be emailed to personalproperty@larimer.org
      • File a hard copy by mail - The declaration schedule must be postmarked by April 15th to be considered timely filed. An asset list, spreadsheet, and/or Federal Depreciation Schedule may be attached to the form.
      • File by fax to 970-498-7070.
    3. Assessors use this information to help calculate the property's actual value. This value is based on the property's use and condition as of January 1 of each assessment year.

    4. If you answer yes to either question, or you have never filed with the county assessor and you own taxable personal property in Larimer County, you are required to provide a complete detailed listing of all machinery, equipment, and other personal property. Please include property description, model number, year acquired, and the original installed cost to you. To avoid a possible misunderstanding regarding whether a declaration schedule must be filed, a complete detailed listing will ensure that the Assessor's Office will properly set-up your business as inactive if you have indicated that the total actual value (market value) of your business is $7,400 or less.

    5. The assessor mails the declaration schedule as soon after January 1st as possible. If the owner does not receive a declaration schedule in the mail, one may be obtained from the Assessor's Office or from our website. The declaration schedule must be received by the assessor by the April 15th deadline every year. Failure to receive a declaration schedule does not relieve the taxpayer of the requirement to file.

    6. You may extend the deadline if, prior to April 15th, the Assessor received your written request and $20 for a 10 day extension or $40 for a 20 day extension. The extension applies to all personal property schedules (single or multiple) which a person is required to file in the county. Mail your written request to Larimer County Assessor, PO Box 860, Fort Collins, CO 80522, or walk in to 200 W Oak, Fort Collins, CO.

    7. The late filing fee is $50 or 15% of the taxes due, whichever is less. If the owner of taxable personal property fails to file a schedule, the assessor shall determine a valuation based on the BEST INFORMATION AVAILABLE (BIA) and shall add a penalty of up to 25% of assessed value for any omitted property discovered and valued later.

      NOTE: Failure to properly file a declaration schedule may prevent you from receiving an abatement per Colorado case law. Property Tax Adm'r v. Production Geophysical, 860 P.2d 514 (Colo. 1993)

    8. The Assessor may request more information or conduct a physical inventory of your personal property. The Assessor's Office will calculate a value for your assets. On June 15th a Notice of Valuation containing your new proposed value and instructions on how you can submit a protest if you disagree with the value, will be mailed to the address listed on the schedule.

    9. PRORATION OF BUSINESS PERSONAL PROPERTY IS GENERALLY NOT ALLOWED. As of January 1, 1996, the only proration of personal property value allowed is for Works of Art loaned to and used for charitable purposes by an exempt organization. If other taxable personal property was located in Colorado on the assessment date, it is taxable for the entire assessment year, providing that, if it was newly acquired, it was put into use as of the assessment date (January 1). If it was not located in the state on the assessment date, or if it was newly acquired, but was not put into use as of the assessment date, it cannot be taxed until the next assessment year. Except for works of art, personal property that is exempt on the assessment date retains its exempt status for the entire assessment year.

    10. Organizations which have non-profit status for Federal IRS purposes are not automatically exempt from local personal property assessments. To obtain this exemption status, organizations which are charitable, educational, or religious in nature must apply to the State Division of Property Taxation at 303-866-2371 or contact Lisa Ford in our office at 970-498-7068.

    11. Business personal property is valued in accordance with state guidelines and proper appraisal practice. Factors and tables are provided by the State of Colorado Division of Property Taxation to assist Colorado Counties with valuation.

    12. The personal property assessment rate is 29%. So 29% of the Actual Value is how you arrive at the Assessed Value for your personal property.

    13. Yes. Leasehold improvements that should be included in your personal property filing include:

      • Cabinetry and counters
      • Moveable partitions
      • Music systems
      • Decorative accent lighting
      • Decorative millwork
      • Public address systems
      • Draperies and blinds
      • Sinks/faucets (not restroom)
      • Emergency generator
      • Shelving and related millwork
      • Security systems
      • Special exhaust systems
      • Built in furniture
      • Special purpose enclosures
      • Lockers
      • Restaurant Hoods, Bars, Walk-In Coolers
      • Signage