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Special Event Permit Detail

Application Information

ID: 553   Event: Courting Towers
Status: IN REVIEW
Application Date: 03/18/2012    Event Date: 06/02/2012
Contact 1 Name: Dennis Vanderheiden
Address: 2225 W Vine Drive
Fort Collins CO 80521
Email: Send email
Contact 2 Name: Mike Enger
Address:

Email: Send email


Event Information

Permit Type(s): Parks and Open Spaces
Website: http://www.athletesintandem.org
Type of Event: Other
Location:
Horsetooth Mountain Open Space

Description:
The Horsetooth Mountain Trail Race is a 7 mile and a 13 trail race that utilizes the trails within Horsetooth Mountain Park. There will be 2 aid stations available on the 13 mile race and 1 for the 7 mile race. Aid stations will be stocked with water and a hydration drink. Course maps for each race are attached.
Two Port a Potties will be ordered to handle sanitation needs of the runners. Food for the event will be provided by a catering service that will cook with Dutch Ovens on site. The catering service can cook with either on site fire pits/barbeques or they can provide propane stoves. Both races will start at 7 am with the final runner ending by 10 am. Poudre Valley EMT Reserves will be on site for any medical emergencies. Communication will be handled via cell phones or two way radios with aid station volunteers.
Post race awards will be completed by 10am and the event shall finish by 11am.
Race participants will pay for parking separately from race registrations fees and carpooling will be encouraged. The race will utilize Horsetooth Mountain Park parking spaces and the Blue Sky Trailhead parking area. Shuttles will be provided for those parking at the Blue Sky Trailhead.
Event signs advertising the trail race will be posted at the entrance of Horsetooth Mountain Park one week prior to race day.

Athletes in Tandem is acting as the race organizer and is designated as a 501 c 3 charitable organization by the IRS. The Horsetooth Mountain Trail Race is a fund raiser for Athletes in Tandem.
Athletes in Tandem would like to request the following: Athletes in Tandem will offer to buy two annual passes to give away as door prizes if the county will donate an additional two annual passes as additional door prizes.
Ideally, the passes would be good for a calendar year and validated to start when the recipient turns them in to use.

Estimated Participants: 125   Estimated Spectators: 20
Hours:
   Sat. 06/02/2012: 6 AM - 11 AM

Attachments:

Additional Information Submitted by Applicant

1. Date Submitted: 03/25/2012
Event Waiver and Cert of Insurance

2. Date Submitted: 03/26/2012
At the request of Travis Rollins to minimize the amount of traffic on specific trails during peak times we have identified new trails to use for our trail race on 6/2/2012. We would like to modify the event name and change it from the Horsetooth Mountain Trail Race to Courting Towers. I have submitted new course maps and the event will host an 8 mile and a 13 mile trail race starting at the Soderberg Open Space Trailhead.

Reviewing Agency Comments/Status

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Health

Status: Approved

Comments: Please ensure that a detailed emergency communications plan is available, and that all staff and volunteers are familiar with the plan.

Food service at aid stations does not require a licensed vendor provided food and beverage service is limited to:

• Service of commercially prepared and individually packaged foods and beverages that do not require refrigeration. Examples include packaged candy, power bars, bottled water, soda or juice.

• Service of hot coffee, tea, instant hot beverages.

• Service of donuts, bagels or pastries that are commercially prepared and do not require refrigeration.

• Service of whole uncut fruits and vegetables.

• Service of water from a public supply transported and dispensed in clean containers designed for potable water service.

The Larimer County Department of Health & Environment is available to consult on food safety concerns, and on licensing provisions for vendors involving food service beyond that listed above. Information is available on our website at http://larimer.org/health/ehs/food.asp.

Adequate toilets need to be provided at the start/finish area and as necessary at aid stations.

This event will occur on County open space. Details regarding the number of facilities and capacity for the event need to be coordinated with the Natural Resources Department.

Doug Ryan
Larimer County Department of Health and Environment
(970) 498-6777
dryan@larimer.org

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Parks & Open Lands

Status: More Information Needed

Comments: 04/10/2012: Special Event fee worksheet was e-mailed to you today. Please sign the worksheet & return it to our department, along with payment. Your event will be approved by our department upon receipt of signed worksheet & payment in full.

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Poudre Fire Authority

Status: Approved

Comments: EMERGENCY ACCESS:
An emergency access path of no less that 20’ wide shall be maintained free and clear of all immovable objects on streets and fire apparatus access roads at all times during the event. Road blocks may be placed on public streets to prevent traffic from crossing, but cannot block emergency travel. If road blocks are used ensure staff is available to remove barricade should emergency travel be necessary. (2006 IFC, 503.1).
If tents/canopies over 400 sq ft are used a permit must be obtianed. Open flame devices are not allowed under or within 20' of tents or combustible structures.

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Risk Management

Status: Approved

Comments:

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