POSITION TITLE:   SENIOR LEGAL SECRETARY

               POSITION NUMBER:   DTA.1393

                         DEPARTMENT:   DISTRICT ATTORNEY

                STARTING SALARY:   $19.93 - $22.42 PER HOUR (DOQ)

    APPLICATION DEADLINE:   05/05/2008

 

 

TO BE CONSIDERED FOR THIS POSITION, A COMPLETED LARIMER COUNTY EMPLOYMENT APPLICATION (EITHER ONLINE OR HARD COPY) MUST BE SUBMITTED TO THE LARIMER COUNTY HUMAN RESOURCES DEPARTMENT BY 5:00 P.M. ON THE CLOSING DATE.

 

The Senior Legal Secretary is a dynamic team lead position in the District Attorney’s adult felony division.  This position implements strategic objectives developed by the Department Supervisor.  A Senior Legal Secretary must be able to establish, maintain, and/or modify team functions.  A Senior Legal Secretary must be able to communicate both verbally and in writing at a superior level and effectively perform primary supervisory functions such as planning, organizing, leading, and team unification.  In addition, a Senior Legal Secretary must be able to perform a variety of highly responsible, complex, and confidential administrative, clerical, and technical duties in support of professional legal staff.

 

ESSENTIAL FUNCTIONS:

·         Provide lead accountability for other employees within work unit which may include scheduling, assigning and reviewing work, instructing/training in work methods, and providing input into hiring and performance evaluation processes.

·         Act as a resource or expert in program area, providing technical guidance to less experienced staff.

·         Provide confidential and complex assistance and support to the District Attorney’s Office, professional legal staff, and related law enforcement agencies including, but not limited to, drafting, verifying, proofing, and processing various legal and court documents, agendas, and correspondence, maintaining calendars, scheduling and arranging meetings, and recording meeting minutes.

·         Evaluate, recommend, revise, and administer policy and procedures and efficiency standards for legal secretaries and the division’s administrative operations.

·         Assist with developing, analyzing, and implementing, through strategic and technical planning, new procedures to improve methods of operation and communication.

·         Implement changes to facilitate legislative updates impacting business practices and operations.

·         Serve as liaison between professional legal staff, witnesses, law enforcement agencies, penal systems, and the general public to gather and exchange information and coordinate the processing of legal activities and documents.

·         Draft and prepare complex documents and case materials for court including dispositions, subpoenas, jury instructions, motions, and writs.

·         Execute documents necessary for court proceedings such as trial preparation, motions, revocations, Division of Motor Vehicle appeals, dispositions, and sealing of records.

·         Contact individuals and agencies to arrange receipt of reports and case materials.

·         Prepare, create, and maintain extraditions and detainers requiring a high volume of contact with local and national law enforcement agencies.

·         Utilize current technologies to develop, implement, and maintain complex filing and record keeping systems.

OTHER DUTIES:

·         May serve as a Notary Public.

·         Perform other duties as appropriate or necessary for performance of the job.

QUALIFICATIONS:

Knowledge of:

·         Principles, practices, and objectives as related to legal research and procedures involved in preparing, processing, and filing a variety of legal documents.

·         Supervisory principles, procedures, and methods including selection, training, discipline, and evaluation.

·         Complex functions and requirements of national and local law enforcement agencies.

·         District Attorney and division rules, regulations, policies, procedures, and standard operation procedures.

·         Operation of standard office equipment including fax machines, copiers, and computers.

·         Correct English usage, spelling, punctuation, and grammar.

·         Routine software and business applications including, but not limited to, word processing, spreadsheets, presentation software, and databases. 

Ability to:

·         Establish and maintain effective working relationships with other County employees, representatives of other agencies and organizations, and members of the community.

·         Organize material and present information clearly and concisely in verbal and written form.

·         Supervise and mentor paraprofessional and support staff.

·         Analyze workflow, identify needs of the division, and initiate and implement changes that contribute to the efficiency of administrative and division operations.

·         Prepare and maintain the integrity of confidential and sensitive records, files, databases, and statistical data.

·         Perform duties independently without close supervision.

·         Accomplish the assigned workload in a timely manner and meet established performance standards and objectives.

·         Perform all duties of a Legal Secretary I and II.

·         Type 55 wpm (net).

Experience and Training:  Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying.

Experience:

·         Five years of increasingly responsible experience in a legal secretarial or directly related field or in the performance of similar duties and responsibilities in a law office, court, or legal system.

Training:

·         High School Diploma or GED supplemented by specialized legal secretarial or assistant training and training in management and/or supervisory skills within the past year.  Equivalent to a Bachelor’s Degree from an accredited college or university preferred. 

Licenses/Certifications:

·         Maintain continuing education hours annually or as required.

·         Possession of, or ability to obtain, certification as a Notary Public.

·         Possession of, or ability to obtain, certification as a legal assistant preferred.

 

 

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