POSITION TITLE:   SHERIFF'S SERVICES TECHNICIAN I - ELIGIBILITY LIST

                POSITION NUMBER:   SHR.1299

                          DEPARTMENT:   SHERIFF

                 STARTING SALARY:   $13.39 PER HOUR

     APPLICATION DEADLINE:   02/20/2008

 

 

THIS POSTING IS CREATING AN ELIGIBILITY LIST FOR THE SHERIFF’S SERVICES TECHNICIAN I POSITION IN ANY ONE OF THE FOLLOWING PROGRAMS:

ALTERNATIVE SENTENCING

CIVIL PROCESS

COURT DATE NOTIFICATION

DETENTION CENTER

INVESTIGATIONS

RECORDS

TRAINING

TRANSPORTATION

VICTIM RESPONSE

 

Performs a wide variety of general and technical clerical duties within the Sheriff’s Office including maintenance of records and files, processing of statistical data and reports, and providing information to the public, outside agencies, and office staff.

 

Successful applicants will be required to complete all of the following prior to hire:

·         Typing test

·         Written examination

·         Integrity and oral board interview

·         In-depth background investigation, including criminal and credit history

·         Medical exam including drug test

·         Physical assessment test based on the essential job functions

 

ESSENTIAL FUNCTIONS:

·         Accurately process, type, record, and/or file a wide variety of records, reports, and materials using computer equipment which may include memos, letters, complaints, declarations, dispositions, warrants, or reports from handwritten copy or audiotapes.

·         Perform clerical functions in a law enforcement environment; may type case reports which may include profane language, distasteful or graphic portrayals, and in-depth descriptions of criminal conduct.

·         Perform data entry, update, research, storage, and retrieval using a variety of computer systems; maintain appropriate records and files.

·         Maintain accuracy, confidentiality, and security of all records and work area.

·         Exercise considerable independent judgment in giving out information and referring inquiries to the proper staff or agency.

·         Sort and distribute mail.

·         As required, compile, summarize, and maintain a variety of statistical reports

·         As required, take and transcribe meeting notes.

·         Depending upon the position, may be asked to work in a secured environment and would be responsible for screening visitors and making decisions that may affect the safety of the facility.

·         As required, serve as a resource person to the public or other employees in giving out information and referring inquiries to the proper staff or agency; make independent judgments on types of information to be provided based on a broad knowledge of requirements of the position, as well as knowledge of how previous similar incidents were handled.

·         May be required to work shifts.

OTHER DUTIES:

·         Perform other duties as appropriate or necessary for performance of the job.

QUALIFICATIONS:

Ability to:

·         Deal effectively with the public in a professional and helpful manner.

·         Follow written and verbal instructions.

·         Accomplish the assigned workload in a timely manner and meet established performance standards and objectives.

·         Communicate effectively orally, in writing, and via various forms of electronic media.

·         Use office automation systems including basic proficiency with computer applications such as e-mail, word processor, spreadsheet, and database look-up and/or entry.

·         Operate standard office equipment including fax machines, copiers, and computers.

·         Perform typing functions at 40 words per minute.

·         Prepare and complete accurate reports.

·         Learn and conform to all office policies and procedures.

·         Establish and maintain effective work relationships with the public, other County staff, and coworkers.

·         Must have cognitive skills and awareness of work accuracy, ability to concentrate on more than one task at a time, and make independent decisions.

EXPERIENCE AND TRAINING:  Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying.

Experience:

·         One year of responsible clerical experience involving considerable public contact; accurately and efficiently process information using a keyboard.

Training:

·         High School Diploma or GED.

PHYSICAL/MENTAL REQUIREMENTS:

·         Must be able to clearly distinguish specific colors and shades and hues of colors.

·         Must have acceptable hearing and appropriate voice skills to be clearly understood on the telephone and in person.

·         Must be able to sit up to two hours at a time for a total of 6.5 hours in an eight-hour shift.

·         Must be able to stand occasionally throughout the day for a total of 30 minutes in an eight-hour shift.

·         Must be able to bend, stoop, kneel, or squat occasionally throughout an eight-hour shift.

 

SHERIFF’S SERVICES TECHNICIAN I – ALTERNATIVE SENTENCING:  In addition to the duties and qualifications listed in the general Sheriff’s Services Technician I description located at the beginning.

ESSENTIAL FUNCTIONS:

·         Assemble, code, record, and summarize a variety of data which may include inmate sentencing information, court notification documents, probation office documents, or documents from out-of-county agencies.

·         Perform receptionist duties such as directing incoming visitors and phone calls and providing general information on policies, procedures, and regulations; assist both the public and Alternative Sentencing Unit employees in person or on the phone; may perform warrants checks on the Co-Courts system.

·         Provide clerical support to the Alternative Sentencing Unit by having full knowledge of the specialized requirements of the area.

·         Accurately enter bookings into computer databases as well as update and close cases.

·         Update the Probation Database and run reports off the system.

·         Act as a specialized source of information regarding Community Service and jail programs for inmates, staff, probation, courts, and other agencies.

·         Take minutes at Workenders/Community Service and Work Release meetings.

·         Verify accuracy of records completed by Alternative Sentencing Unit staff; provide administrative support for staff as it relates to ASU.

·         Distribute court mittimuses to proper agencies and department personnel; interpret judges’ orders as to action taken and distribute to the various programs.

·         Collect Community Service and Workender fees; verify cash box and fees collected throughout the day.

·         Maintain and update appointments.

·         Refer client requests for extensions of time to appropriate courts, DA’s, Probation, or Case Manager.

OTHER DUTIES:

·         May have contact with ASU clients or inmates who have sensitive/confidential charges.

QUALIFICATIONS:

Knowledge of:

·         Standard bookkeeping practices and methods including accounts payable, accounts receivable, payroll, and journal entries.

Ability to:

·         Use the Co-Courts system to look up specific case information as it relates to the Alternative Sentencing Unit.

 

SHERIFF’S SERVICES TECHNICIAN I – CIVIL PROCESS:  In addition to the duties and qualifications listed in the general Sheriff’s Services Technician I description located at the beginning.

ESSENTIAL FUNCTIONS:

·         Advise civilian servers of civil process needs and schedule evictions.

·         Collect fees, issue receipts, and balance cash box.

·         Track refunds; type and balance checks.

QUALIFICATIONS:

Knowledge of:

·         Policies and procedures of the Sheriff’s Office as related to the processing and management of civil process records.

·         State statutes, regulations, and Colorado Rules of Civil Procedure for service of process.

Licenses/Certificates:

·         Ability to obtain a Notary Public Commission.

 

SHERIFF’S SERVICES TECHNICIAN – COURT DATE NOTIFICATION PROGRAM:  In addition to the duties and qualifications listed in the general Sheriff’s Services Technician I description located at the beginning:

ESSENTIAL FUNCTIONS:

·         Exercise considerable tact and diplomacy during frequent telephone contacts with defendants.

·         Provide Court Date Notification Program progress reports, as required.

QUALIFICATIONS:

Knowledge of:

·         The Larimer County court system.

Ability to:

·         Work some evenings and weekend hours, dependant on need.

 

SHERIFF’S SERVICES TECHNICIAN I – DETENTION CENTER:  In addition to the duties and qualifications listed in the general Sheriff’s Services Technician I description located at the beginning.

ESSENTIAL FUNCTIONS:

·         Assemble, code, record, and summarize a variety of data which may include serious crime offenses, booking sheets, inmate sentencing information, court notification documents, Office of Risk Management documents, or Probation Office documents.

·         Perform receptionist duties such as directing incoming visitors and phone calls and providing general information on policies, procedures, and regulations.

·         Sort and distribute US and inmate mail.

·         Receive inmate funds, complete inmate money inventory form, and enter funds on computer.

·         Observe visitors and inmates for passage of contraband in the visiting room and prevent inappropriate behavior as needed.

·         Perform receptionist duties which may include dealing with professional visitors, the general public, tours, and/or inmate visitors.

·         Print, copy, and assemble Jail Division Policy and Procedure manuals and Inmate Handbooks.

·         As required, provide clerical support to the Detention Center by having full knowledge of the specialized requirements of the area.

·         Notarize documents for inmates and staff.

·         Determine method of disbursement or disposal of property that DOC sentenced inmates are not allowed to take with them when transferred.

QUALIFICATIONS:

Ability to:

·         Work in a secured environment and be responsible for screening visitors and making decisions that may affect the safety of the facility.

Licenses/Certificates:

·         Current First Aid and Community CPR certificates within 30 days of hire.

·         Ability to obtain a Notary Public Commission.

 

SHERIFF’S SERVICES TECHNICIAN I – INVESTIGATIONS:  In addition to the duties and qualifications listed in the general Sheriff’s Services Technician I description located at the beginning.

ESSENTIAL FUNCTIONS:

·         Prepare felony case filings and arrest warrants from information provided by investigators for review by the District Attorney’s Office and signature by a Judge.

·         Prepare search warrants, non-testimonial court orders, and miscellaneous affidavits for signature by a Judge.

·         Assemble, code, record, and summarize a variety of data which may include serious crime offenses, stolen vehicles, crime reports, booking sheets, interrogation cards, inmate sentencing information, court notification documents, Office of Risk Management documents, or Probation Office documents.

·         As required, take and/or transcribe meeting notes.

QUALIFICATIONS:

Ability to:

·         Perform typing functions at a speed of 50 words per minute.

Licenses/Certificates:

·         Ability to obtain a Notary Public Commission.

·         Ability to obtain NCIC/CCIC certification.

 

SHERIFF’S SERVICES TECHNICIAN I – RECORDS:  In addition to the duties and qualifications listed in the general Sheriff’s Services Technician I description located at the beginning.

ESSENTIAL FUNCTIONS:

·         Type law enforcement reports from dictation or hard copy; proof-read and review deputy’s reports; clarify information with office as needed; maintain log and report files; sort, file, copy, and distribute reports.

·         Process traffic reports; verify receipt of funds; distribute reports by mail or counter.

·         Research and respond to requests for information and reports from other agencies and citizens; determine proper release of information; collect and verify receipt of fees.

·         Use computer database systems to type, enter, modify, and retrieve a wide variety of police reports and records including search queries on warrants, vehicles, articles, persons, guns, etc.

·         Assist department personnel and the public in person and by phone performing records checks; copy police reports, mail out requested reports to outside agencies and insurance companies in accordance with established regulations, and provide general information regarding department policies, procedures, and regulations.

·         Microfilm image and/or purge criminal justice records in accordance with approved retention schedule.

·         Notarize various documents for the public, agency employees, and others as required.

QUALIFICATIONS:

Ability to:

·         Perform typing functions as a speed of 50 words per minute.

Licenses/Certificates:

·         Ability to obtain a Notary Public Commission.

·         Ability to obtain NCIC/CCIC certification.

 

SHERIFF’S SERVICES TECHNICIAN I – TRAINING:  In addition to the duties and qualifications listed in the general Sheriff’s Services Technician I description located at the beginning.

ESSENTIAL FUNCTIONS:

·         Monitor training process to ensure compliance with written directives.

·         Coordinate activities with other agencies.

·         Help to identify training needs for all agency positions.

·         Schedule training sites; ensure equipment is workable and in good condition as directed by the Training Coordinator.

·         Identify in-house, local, and outside training resources.

·         Maintain adequate and appropriate employee training records.

·         Maintain lesson plans, attendance records, instructor performance reviews, etc.

·         Maintain agency media library and training aids; review training aids and select appropriate additions to ensure library is current and complete.

·         Monitor skills requirements and other mandatory training (such as firearms, driving, self-defense, ERD, hazardous materials, First Aid, CRP, and AED) to ensure employees remain in compliance with requirements.

·         Monitor and track employee completion of field training programs and receipt of appropriate documentation of such.

QUALIFICATIONS:

Licenses/Certificates:

·         Possession of, or ability to obtain, a valid Colorado Driver’s License.

 

SHERIFF’S SERVICES TECHNICIAN I – TRANSPORTATION:  In addition to the duties and qualifications listed in the general Sheriff’s Services Technician I description located at the beginning.

ESSENTIAL FUNCTIONS:

·         Process all paperwork necessary to get inmates to court or video court.

·         Assemble, code, record, and summarize a variety of data which may include booking sheets, inmate sentencing information, or court notification documents.

·         Coordinate transportation of inmates to other locations.

·         As required, perform receptionist duties that my include dealing with professional visitors, the general public, tours, and/or inmate visitors.

·         Collect fees, issue receipts, and balance cash box.

 

 

SHERIFF’S SERVICES TECHNICIAN I – VICTIM RESPONSE:  In addition to the duties and qualifications listed in the general Sheriff’s Services Technician I description located at the beginning.

ESSENTIAL FUNCTIONS:

·         Provide advocacy and immediate crisis intervention for victims of crime.

·         Assess immediate victim needs and provide referrals and follow-up services.

·         Act as a liaison between victims and the criminal justice system.

·         Provide victims with information on other proceedings.

·         Ensure that victims are aware of their rights under the Colorado Crime Compensation Act and the Colorado Law and assist them in applying for appropriate funds if necessary.

·         Complete necessary reports and documenting services rendered and activities performed.

·         Attend monthly support and training meetings.

·         Attend Patrol briefings and area meetings as required.

·         Provide on-call coverage as needed.

QUALIFICATIONS:

Licenses/Certificates:

·         Possession of, or ability to obtain, a valid Colorado Driver’s License.

·         Current First Aid and Community CPR certificates within 30 days of hire.

 

 

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