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Resolution Establishing Special Event Permit Requirements
For Larimer County Roads

SECTION I - Authority

Authority for the administration and enforcement of the Special Event Permit for Larimer County Roads is derived from the Colorado Revised Statutes (C.R.S.), Sections: 18-9-107, 42-4-104, 42-4-105, 42-4-107, 42-4-109, 42-4-410, 42-4-504, 42-4-507, and 42-4-508.

SECTION II - Purpose

A special event is considered to be: a bicycle race or ride; foot race or walk; a motored vehicle event; a temporary road closure for purposes other than normal highway uses; or any other event utilizing a Larimer County road or other County property that requires changing, restricting, or adapting the normal traffic use of such a road. The purpose of the Special Event Permit is to insure that any changes, restrictions, or adaptations, resulting from such an event are managed in a safe, prudent, and legal manner in order to protect the health, safety, welfare, and convenience of the traveling public and citizens of Larimer County.

SECTION III - General Conditions

  1. Any sponsor/organizer, hereinafter referred to as the Applicant, wishing to utilize any Larimer County road right-of-way or other County property for an event must submit, no later than forty-five (45) calendar days prior to the proposed event date, a completed Special Event Permit Application. No event which utilizes any Larimer County road or other County property shall be conducted without first obtaining a Special Event Permit from the Board of County Commissioners pursuant to these requirements.
  2. The application fee for a Special Event Permit on County roads shall be $100.00. No waiver of this fee shall be granted. An additional fee of $500.00 shall be included if a complete road closure is required for the event. This additional fee shall be reimbursed if all Road Closure requirements are fully complied with. See Section V, Road Closure Requirements.
  3. All applications must be accompanied by an insurance certificate specifically naming Larimer County as additional insured on the Applicant's insurance policy. This certificate is to be specific to the event, in the minimum amounts specified by the County Risk Manager. Failure to submit this certificate within a minimum of twenty-one (21) days prior to the date of the event will prohibit final approval of the permit by the Board of County Commissioners or their designee.
  4. It is the Applicant's responsibility to secure appropriate jurisdictional approval for any municipal street or State highway that may be part of a proposed event route.
  5. All time requirements specifically noted herein shall be strictly adhered to.

SECTION IV - Requirements

Review and approval of any Special Event Permit will be subject to the following requirements:

  1. Approval of the event course by the Larimer County Public Works Department will be required.
  2. Approval of the event course by the Larimer County Parks and Open Lands Department will be required if the course goes onto a park or open lands area owned or operated by Larimer County. Applicants are also responsible for complying with the Larimer County Parks and Open Lands Department Special Events Policy.
  3. A traffic control- plan that conforms to the Manual on Uniform Traffic Control Devices. (MUTCD) must be submitted by the Applicant and approved by the County Traffic Engineer. For any competitive/timed event or "race" the traffic control plan submitted must be prepared by a certified traffic control company or individual. This plan must be approved by the Larimer County Public Works Department. All required traffic control will be done at the Applicant's expense.
  4. Written confirmation that sufficient and appropriate security and traffic control staffing has been contracted. It is the Applicant's responsibility to have secured such qualified staffing coverage a minimum of twenty-one (21) days prior to the event.
  5. Provide a written operational plan regarding the management of the event.
  6. Provide a parking plan for event staff, participants, and spectators. The parking plan will be subject to review and approval as with the traffic control, required in Section IV-3 above.
  7. Provide emergency medical and sanitary plans subject to review and approval by the Larimer County Health-Department. If food or beverages are to be served, the Applicant must also secure a temporary food service permit from the Larimer County Health Department and comply with all other applicable regulations of State and local health departments.
  8. Provide a security plan, if needed, including plans to manage any spectators along the route and participants, to be approved by the Larimer County Sheriff's department.
  9. At least fourteen (14) days prior to the event, via certified mail, the Applicant must notify the appropriate fire protection districts, volunteer fire departments, and any other emergency response agencies that may be affected by the event.
  10. Designation by the Applicant of a contact person, associated with the event, who has decision-making authority. This person is to be continuously available to appropriate law enforcement personnel present at the event. The name and contact information for the contact person must be supplied to all appropriate emergence response agencies affected by the event (ie, law enforcement, EMS, Fire departments, hospitals.)
  11. Provide a communications plan that includes any emergency communications with emergency medical or law enforcement agencies needed during the event. This plan will be subject to review and approval by the Larimer County Sheriff's Department.
  12. Guarantees in the form of a Irrevocable Letter of Credit or, bond, or cash retainer in an amount to be determined by the County Manager to cover the cost any required for clean-up following the Special Event may be required. Any letter of credit, bond or cash retainer must be irrevocable for a period of 30 days after the completion of the event. The letter of credit, bond or cash retainer will be released by the County as soon as possible after the event, after determination that the site has been adequately cleaned-up and restored from any impacts of the event. If the County has not made a determination on retention or return of the guarantee within 30 days following the event, said guarantee will be returned to the applicant.
  13. Any directional or other markings on the road surface must be temporary. Markings must be removable or of a material that will degrade or dissipate within 7 days of the event. Use of permanent markings of any kind along the route of the event will result in the forfeiture of any guarantees provided by the applicant, and possible additional charges assessed against the applicant to cover the costs of removing the road markings.
  14. Any or all of the above requirements may apply to a given event. The Applicant will be notified in writing or via e-mail, within fourteen (14) days of submittal of the Special Event Application, of those requirements to be complied with. The County may require a meeting between all affected and interested departments and agencies within three (3) weeks after initial submittal of the application. Any supplemental requirements shall be considered a part of these requirements. When all the specified requirements have been met and approved by the proper authority or agency, the Special Event Permit will be submitted to the Larimer County Board of Commissioners for final action.

SECTION V - Road Closure Requirements

Full or partial road closures may be required during events where conflicts between the event participants and traffic may significantly reduce safety. Road closures will be subject to access by local traffic and emergency vehicles. The following requirements are in addition to Section IV.

  1. Any road closure request must be specified on the Special Event Permit Application fifty (50) days prior to the event.
  2. The Applicant must submit a detailed traffic control plan, including any alternative routes or detours, based on the current Colorado Department of Highways 'S' Standards and the Manual on Uniform Traffic Control Devices (MUTCD). Installation and maintenance of the traffic control devises -required on the traffic control plan shall be at the Applicant's expense.
  3. At least fourteen (14) days prior to the event, the Applicant must notify the appropriate fire protection district, school district, and the Larimer County Sheriff's Department of the exact location, date and time the road will be closed to traffic.
  4. Erect and maintain, at Applicant's expense, necessary barricades, flashers, and signs, as approved by the County Traffic Engineer, and take all necessary precautions for public safety and convenience. These traffic control devices must be removed immediately following the close of the event.
  5. Requirements for additional staffing by properly authorized law enforcement personnel to manage the road restriction zone and its closure points as required in Section IV-4.
  6. The Applicant must notify all affected property owners within the road closure a minimum of ten (10) days prior to the event. The road closure notice is subject to review by the County and must be submitted to the County Engineering Department fourteen (14) days prior to the event.
  7. The Applicant must place an advertisement explaining the details of the event a minimum of seven (7) days prior to the event, in at least one local newspaper of general circulation as approved by the County as required in Section IV-11 above. A "proof" copy of the advertisement shall be provided to the County.

SECTION VI - Enforcement

If all the requirements of the approved Special Event Permit are not in compliance, and it appears that compliance is unlikely, the Special Event Permit will be revoked. During the event, if the Applicant fails to comply with any required conditions, the Special Event Permit may be revoked by the appropriate law enforcement personnel and the event stopped. In the event of revocation of the permit during a road closure, the reimbursable portion of the permit application fee shall be forfeited. All decisions made by the County regarding the Special Event Permit will be considered final.

SECTION VII

This Resolution Establishing Special Event Permit Requirements for Larimer County Roads shall supersede the Resolution Establishing Special Event Permit Requirements for Larimer County Roads adopted on or about April 21, 1993; the Resolution Concerning Road Closure Permits adopted on or about April 21, 1993, and the Regulations adopted there under; and the Amendment to Resolution Establishing Special Event Permit Requirements for Larimer County Roads adopted on or about April 21, 1993.

ADOPTED THIS 28TH DAY OF DECEMBER, 2004.

BOARD OF COMMISIONERS OF

LARIMER COUNTY, COLORADO

 

By_____________________________

Chair, Kathay Rennels

 

ATTEST:

 

 

 

_________________________________

Deputy County Clerk