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MINUTES OF THE BOARD OF COUNTY COMMISSIONERS

 

 

Monday, March 31, 2014

 

There were no meetings held on Monday, March 31, 2014.

 

 

TUESDAY, APRIL 1, 2014

 

ADMINISTRATIVE MATTERS

 

The Board of County Commissioners met at 9:00 a.m. with County Manager Linda Hoffmann. Chair Donnelly presided and Commissioners Johnson and Gaiter were present. Also present were: Donna Hart, Suzanne Bassinger, and Deni LaRue, Commissioners’ Office; Jim Drendel, Angela Mead, Robin Carrier, and Liza White; Health and Human Services; Bob Herrfeldt, Fairgrounds and Events Center; Sheriff Justin Smith, Captain John Manago, and Captain Bob Coleman; Sheriff’s Department; Eric Fried, Building Department; Fire Chief Robert Poncelow, Poudre Fire Authority; Marc Engemoen, Public Works Department; Mark Peterson, Charlie Johnson, and Rusty McDaniel, Engineering Department; Jeannine Haag, County Attorney’s Office; and Gael Cookman, Deputy Clerk.

 

Chair Donnelly opened the meeting with the Pledge of Allegiance, and then Mel Hilgenberg addressed the Board for public comment. 

 

1.         APPROVAL OF THE MINUTES FOR THE WEEK OF MARCH 24, 2014:

 

M O T I O N

 

Commissioner Gaiter moved that the Board of County Commissioners approve the minutes for the week of March 24, 2014.

 

Motion carried 3-0.

 

2.         REVIEW OF THE SCHEDULE FOR THE WEEK OF APRIL 7, 2014: Ms. Hart reviewed the upcoming schedule with the Board.

 

3.         CONSENT AGENDA:

 

M O T I O N

 

Commissioner Johnson moved that the Board of County Commissioners approve the consent agenda as outlined below:

 

04012014A001           STATE OF COLORADO DEPARTMENT OF TRANSPORTATION MASTER INTERGOVERNMENTAL AGREEMENT

 

04012014A002           COLORADO DEPARTMENT OF PUBLIC WORKS CONTRACT: ENGINEERING PROJECT NO. 9312 REPAIR OF BRIDGE NO. 17-0.7-2E-A OVER THE LITTLE THOMPSON RIVER BY AND BETWEEN THE BOARD OF COUNTY COMMISSIONERS AND DEFALCO CONSTRUCTION COMPANY

 

04012014R001           RESOLUTION APPROVING LOAN FROM SURPLUS AND DEFICIENCY FUND TO TROTWOOD RANCHES PUBLIC IMPROVEMENT DISTRICT #28 FUND

 

04012014R002           RESOLUTION SETTING A PUBLIC HEARING ON THE PROPOSED ASSESSMENT ROLL FOR LARIMER COUNTY LOCAL IMPROVEMENT DISTRICT NO. 2013-1, BERTHOUD ESTATES, AND PROVIDING THE MAILING AND PUBLICATION NOTICE THEREOF

 

04012014R003           RESOLUTION SETTING A PUBLIC HEARING ON THE PROPOSED ASSESSMENT ROLL FOR LARIMER COUNTY LOCAL IMPROVEMENT DISTRICT NO. 2013-3, FISH CREEK, AND PROVIDING THE MAILING AND PUBLICATION NOTICE THEREOF

 

MISCELLANEOUS:  Appointment of Michael Carroll to the Lyons Regional Library District Board of Trustees through September 3, 2016; Reappointment of Lou Thackston to the Lyons Regional Library District Board of Trustees through December 31, 2014; Stipulation as to Tax Year 2013 for the following:  Gary Weixelman, Country Ranch Limited Partnership II, and Governors Park Apartments, LLC; Letter to the Colorado Transportation Commission.

 

LIQUOR LICENSES:  The following licenses were issued and/or approved:  The Glen Haven Inn – Hotel and Restaurant – Glen Haven; Colorado Cherry Company – Modification of Premises – Lyons.

 

Motion carried 3-0.

 

4.         CHILD ABUSE AWARENESS PROCLAMATION:   Ms. Mead stated that every year the month of April is identified as Child Abuse Prevention month, and the theme this year is “Stand up for Children.”  She explained the goal of the proclamation is to show county support and increase public awareness on this issue.  Commissioner Gaiter read the proclamation aloud.

 

M O T I O N

 

Commissioner Gaiter moved that the Board of County Commissioners proclaim the month of April 2014, as Child Abuse Awareness Month.

 

Motion carried 3-0.

 

5.         PRESENTATION FOR THE FAMILY FIND PROGRAM:    Mr. Drendel explained that the Family Find Program utilizes intensive search tactics in order to locate, engage, and support distant or absent family members and non-traditional kin; in an effort to get children out of the foster care system and into a permanent home.  Ms. White gave three examples of how they united families via the Family Find Program.  The Board thanked all involved, specifically Ms. White, on their efforts and on the success of this program.

 

6.         CHANGE CURRENT MAINTENANCE WORKER I POSITION TO A FULL TIME POSITION:  Mr. Herrfeldt requested approval on changing a current 0.5 full time employee (FTE), to a 1.0 FTE position, and to downgrade it from a Maintenance Worker II position, to a Maintenance Worker I position.  He explained that this would allow for better utilization of staffing at a minimal cost, which would be fully funded by The Ranch. 

 

M O T I O N

 

Commissioner Johnson moved that the Board of County Commissioners approve the change from a 0.5 to a 1.0 full-time position and reduce the same to a Maintenance Worker I position.

 

Under discussion of the motion Chair Donnelly stated that he would prefer this request be brought back with the others who are considering adding or changing staff positions, so they could all be considered at once.

 

Motion carried 2-1; Chair Donnelly dissenting.

 

7.         TOWN OF BERTHOUD POLICING CONTRACT:  Sheriff Smith, Captain Coleman, and Captain Manago presented the Law Enforcement Contact between Larimer County and the Town of Berthoud for the Board’s consideration.  It is a two-year contract that provides for one sergeant, four deputies, one school resource officer, and one part-time detective.  Commissioner Johnson stated that he was contacted by an individual running for the Town Board, who asks that this contract be delayed until the new Town Board is seated.  Some discussion ensued, whereby Sheriff Smith explained the reality is that the Berthoud department is down to about three individuals from seven, which the Sheriff’s Department has been supplementing, and they are not in the position to start negotiations over again.  Sheriff Smith also noted that there is a termination clause in the contract that can be exercised by the new Town Board should they choose to do so. 

 

M O T I O N

 

Commissioner Gaiter moved that the Board of County Commissioners approve the Town of Berthoud Policing Contract.

 

Motion carried 3-0.

 

04012014A003           MUNICIPAL LAW ENFORCEMENT SERVICES AGREEMENT BY AND BETWEEN LARIMER COUNTY AND THE TOWN OF BERTHOUD, COLORADO 

 

8.         APPLICATION OF THE 2012 INTERNATIONAL FIRE CODE WITHIN THE POUDRE VALLEY FIRE PROTECTION DISTRICT:  Mr. Fried and Chief Poncelow presented proposed changes to the 2012 International Fire Code.  They reviewed some of the changes, which included restricting the sale and use of fireworks in those portions of Larimer County that fall within the Poudre Valley Fire Protection District.  Discussion ensued and the Board felt strongly that there needed to be more public process regarding this particular change, so approval of this document is delayed for the time being.

 

9.         DISCUSS THE FIRST AMENDMENT TO THE INTERGOVERNMENTAL AGREEMENT FOR BOXELDER BASIN REGIONAL STORMWATER AUTHORITY:  Mr. Engemoen, Mr. Peterson, and Ms. Haag presented the Board with options for approving the First Amendment to the Intergovernmental Agreement for the Boxelder Basin Regional Stormwater Authority, and the Intergovernmental Agreement for the County Road 52 Project. Much discussion ensued regarding whether to place an end-date on the collection of fees, or to terminate the authority entirely upon completion of the projects.  Mr. Reed stated that their Board of Directors does not have a preference as to which direction the Commissioners take, but are also concerned with proper on-going maintenance of the improvements.  The Board gave direction to Mr. Engemoen to draft the amendment to sunset the collection of fees, yet leave the authority in place.  They will bring back the document next week for approval.

 

10.       WORKSESSION:  Mr. Engemoen provided another update for the Board regarding building a temporary road for the Buckhorn area while the permanent road is being constructed.  Mr. Engemoen stated that it appears this can be accomplished and noted that they are meeting with FEMA the following day to see if it can be included for reimbursement, as the cost to build the temporary road is estimated between $400,000 and $500,000. 

 

Ms. Bassinger explained that Timberline Church is interested in helping with the sandbagging efforts for county residents affected by potential spring-runoff this year.  She further explained how they would be able to do so without causing the county any liability. 

 

Ms. Hoffmann then updated the Board of items she is working on.

 

11.       COMMISSIONER ACTIVITY REPORTS: The Board reviewed their activities from the previous week.

 

12.       LEGAL MATTERS:   There were no legal matters to discuss.

 

The meeting ended at 11:05 a.m.

 

 

 

 

_______________________________

TOM DONNELLY, CHAIR

BOARD OF COMMISSIONERS

 

 

ANGELA MYERS

CLERK AND RECORDER

 

ATTEST:

 

 

__________________________________________

Gael M. Cookman, Deputy Clerk

 

 

 

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