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PROCEEDINGS OF THE BOARD OF COUNTY COMMISSIONERS
Tuesday, May 30, 2000
ADMINISTRATIVE MATTERS
(#614)
The Board of County Commissioners met in regular session at 9:00 a.m. with Neil Gluckman, Assistant County Manager. Commissioners Disney and Rennels were present. Also present were Jeannine Haag, Nate Donavan, and Brian Treu, Assistant County Attorneys; Ralph Jacobs, Director of Human Resources; Andy Paratore, Director of Information Management; Gary Janezich, IMS Policy/Business Administrator; Bob Keister, County Budget Manager; John Pedas and Claudia DeLude, Code Enforcement Officers; K-Lynn Cameron, Open Lands Manager; Donna Hart, Commissioner's Administrative Manager; and Frank Lancaster, County Manager. Recording Clerk: Jean O'Connor.
- PUBLIC COMMENT: Ms. Pam Gilsenan addressed the Board requesting their assistance in protecting her children from abuse and neglect. Mr. Disney informed Ms. Gilsenan, that the issue of her children is in the hands of the courts and as previously advised on several occasions, the Board can not be of assistance until the court matter has been resolved. Ms. Gilsenan stated the court had ruled and that she was having a difficult time finding out what the ruling was. Mr. Gluckman will research the issue with the court and respond via mail to Ms. Gilsenan.
- APPROVAL OF THE SCHEDULE FOR THE WEEK OF JUNE 5, 2000:
- CONSENT AGENDA:
Mr. Dick Dunn addressed the Board with concerns related to the "independent" cost studies for the courthouse. Commissioner Rennels stated that the County sent out 42 request for proposals and received two in return, one of which the respondent would not justify the numbers provided so the proposal was thrown out, and asked how Mr. Dunn proposes the Board force businesses to respond to the County's request. Mr. Dunn responded that "word on the street" was not to bother responding to the County because they already had their minds made up. Mr. Dunn stated that the figures in the reports are inaccurate. Commissioner Disney asked if that statement was based on fact or just the opinion of Mr. Dunn. Mr. Dunn replied that it is his opinion. Commissioner Disney asked if Mr. Dunn had any dialog with Mr. Spencer, Director of Facilities, regarding the reports and the figures they contain. Mr. Dunn stated he had not. Chair Olson thanked Mr. Dunn for his comments and stated Mr. Spencer would respond if given a chance.
M O T I O N
Commissioner Disney moved that the schedule be approved as presented and amended.
Motion carried 3 - 0.
M O T I O N
Commissioner Rennels moved that the Board of County Commissioners remove items 1 & 7 under contracts, of the consent agenda for discussion.
Motion carried 3 - 0.
M O T I O N
Commissioner Disney moved that the Board of County Commissioners approve the following documents as listed and amended on the consent agenda for document review on May 30, 2000:
ACTION ITEMS:
The appointment of Donata Parsons to the Youth Services Advisory Board effective May 30, 2000 to June 30, 2003; Reappointment of Gary Darling and Marcia McConnell Ranch to the Youth Services Advisory Board effective July 1, 2000 to June 30, 2003; reappointment of Ron Ayres and Beth Dickinson to the Youth Services Advisory Board effective July 1, 2000 to June 30, 2003 with a waiver of term limits; Request from the Sheriff's Department to waive the provisions of the Larimer County Personnel Policy manual requiring forfeiture of vacation leave; Request from the Assessor's Department to waive the provisions of the Larimer County Personnel Policy manual requiring forfeiture of vacation leave; and Request signature for letter to Leroy Gomez at the USDA Rural Development Office.
A00-75 SUBDIVISION IMPROVEMENT AGREEMENT BETWEEN THE BOARD OF COUNTY COMMISSIONERS AND KELLY FARMS DEVELOPMENT, LLC
A00-76 EXPENDITURE AUTHORIZATION AGREEMENT BETWEEN THE BOARD OF COUNTY COMMISSIONERS AND THE COLORADO DEPARTMENT OF LABOR AND EMPLOYMENT
A00-80 AUTHORIZATION FOR THE CHAIR TO SIGN THE CONTRACT BETWEEN THE BOARD OF COUNTY COMMISSIONERS AND CHIP STEINER, STEINER COMPANY, FOR FAIRGROUNDS AND EVENTS CENTER COORDINATOR, PENDING FINAL COUNTY ATTORNEY APPROVAL
C00-25 CDBG CONTRACT ASSURANCES- ASSURANCES NEED TO BE SIGNED TO COMPLETE THE APPLICATION APPROVED LAST WEEK AND MOVE TO CONTRACTING
C00-26 CHANGE ORDER LETTER FOR THE CONTRACT BETWEEN THE BOARD OF COUNTY COMMISSIONERS AND DEPARTMENT OF CORRECTIONS, DIVISION OF ADULT PAROLE SUPERVISION AND LARIMER COMMUNITY CORRECTIONS BOARD
C00-27 CONTRACT AMENDMENT #1 BETWEEN THE BOARD OF COUNTY COMMISSIONERS AND THE STATE OF COLORADO FOR THE USE AND BENEFIT OF THE DEPARTMENT OF PUBLIC SAFETY, DIVISION OF CRIMINAL JUSTICE
C00-28 CONTRACT ALLOCATION LETTER #01-08 BETWEEN THE BOARD OF COUNTY COMMISSIONERS AND THE DEPARTMENT OF PUBLIC SAFETY, DIVISION OF CRIMINAL JUSTICE
C00-29 CONTRACT BETWEEN THE BOARD OF COUNTY COMMISSIONERS AND THE STATE OF COLORADO FOR THE USE AND BENEFIT OF THE DEPARTMENT OF CORRECTIONS, DIVISION OF ADULT PAROLE SUPERVISION
D00-10 DEED OF DEDICAITON BY DYECREST, A COLORADO GERNERAL PARTNERSHIP TO LARIMER COUNTY- PROPERTY #226
R00-105g MISHAWAKA RESOLUTION AND ORDER TO POST NOTICES OF SUSPENSION
R00-106s FINDINGS AND RESOLUTION CONCERNING STREET NAME CHANGE IN BIG VALLEY HOMESTEADS RURAL LAND USE PLAN
R00-107z SPECIAL REVIEW FINDINGS AND RESOLUTION APPROVING THE PETITION OF THE TIMNATH-CONNELL PIT
R00-108z SPECIAL REVIEW FINDINGS AND RESOLUTION APPROVING THE AMENDED PETITION OF FORT COLLINS TRUSS
R00-109s FINDINGS AND RESOLUTION APPROVING THE KING EXTENDED FAMILY DWELLING
MISCELLANEOUS: Children, Youth, and Families Automation Project Option 3; Fossil Creek Farms MLD; Poudre School District and Paragon Point MLD; and Kelly Farms Subdivision Final Plat.
LIQUOR LICENSES: Licenses were approved for Horsetooth Marina Resort, Inc.- Report of Corporate Changes; Hilltop Outpost- 3.2%- Red Feather Lakes, CO; Castillon's Lounge- Modification of Premises; Hickory House South- 6%- Fort Collins, CO; Loveland Sertoma Club, Inc.- 3.2% Special Event Permit- Loveland, CO. A license was issued to Olympus Motor Lodge- 6%- Estes Park, CO.
Motion carried 3 - 0.
Discussion of consent agenda item #1 under contracts- Mr. Janezich informed the Board that bids were requested to replace the data equipment for remote county locations. Mr. Keister explained that funding for this project was included as part of the buildings project and therefore was already budgeted.
M O T I O N
Commissioner Disney moved that the Board of County Commissioners approve and authorize the Chair to sign a contract for the network equipment and implementation services to replace the current network (phone/data) for all new buildings.
C00-24 CONTRACT FOR NETWORK EQUIPMENT AND
IMPLEMENTATION SERVICES
Motion carried 3 - 0.
Discussion of consent item #7 under contracts- Mr. Paratore informed the Board that the company with the software for Human Services and Payroll was offering the County a 60% discount if a contract was signed prior to the end of the company's' fiscal year. Mr. Paratore asked the Board's approval to sign a contract of intent to purchase the software in order to receive the discount.
M O T I O N
Commissioner Rennels moved that the Board of County Commissioners authorize the Chair to sign the contract, upon receipt, for the purchase of Oracle software.
C00-30 CONTRACT BETWEEN THE BOARD OF COUNTY COMMISSIONER AND ADVIZEX TECHNOLOGIES TO PURCHASE ORACLE HUMAN RESOURCES AND PAYROLL SOFTWARE MODULES
Motion carried 3 - 0.
4. LAND TRADES/FEDERAL AID AUDIT SOLUTIONS: Mr. Dave Clarkson, Division of Wildlife informed the Board of Federal and State lands trade, which are the result of a Federal audit. Mr. Clarkson stated that Lori State Park, in Larimer County, would be divided in half and the western half would be designated wildlife habitat and the eastern half would be for public recreational purposes, but that there would be virtually no impact on Larimer County. Mr. Clarkson asked for Board support of the audit solutions.
M O T I O N
Commissioner Disney moved that the Board of County Commissioners authorize Mr. Clarkson to draft a resolution of support for the Chair to sign on June 6, 2000.
Motion carried 3 - 0.
5. STORAGE OPTIONS FOR PUBLIC RECORDS EMAIL: Mr. Lancaster provided several options to the Board as a follow-up to a previous work session with the Board regarding public email records. Much discussion ensued regarding what constitutes public record email. The Board favored the second option, which was to have individual public email folders on their computers.
6. LAND NEGOTIATIONS: Ms. Cameron asked to discuss land negotiations with the Board in executive session.
M O T I O N
Commissioner Rennels moved that the Board of County Commissioners go into Executive Session at 10:20 a.m. to discuss land negotiations.
Motion carried 3 - 0.
Executive session ended at 10:40 a.m., no action was taken.
7. WORKSESSION: Mr. Gluckman updated the Board on the County Facilitator Program and its success. Mr. Gluckman stated that the facilitators would like to move forward with mediation training and that he would be meeting with the County Attorney to discuss any potential liabilities related to county mediation. Commissioner Disney asked if a fee would be charged for mediation services and Mr. Gluckman stated that he was unsure since he had only just started researching the possibility of a mediation program.
Mr. Gluckman informed the Board that he had received a letter from Larimer County Child Support Unit - Family Tree, asking the Board to participate in the fundraiser. Commissioner Disney noted that if the Board contributed to this program they would be setting a precedent and suggested Mr. Gluckman provide some county pins and magnets.
Mr. Gluckman stated that a facilitator had been obtained for the Budget Allocation Program training and that July 6, 2000 has been set aside for this training. Commissioner Disney stated that he would not be available on that date.
8. COMMISSIONER REPORTS: Commissioner Disney noted that he attended the opening of the new visitor center at Rocky Mountain National Park and that it is very nice.
9. LEGAL MATTERS: Mr. Treu asked for Board approval and signature by the Chair for a letter to the Wage and Hour Division asking for their opinion as to whether or not case workers are exempt from overtime.
M O T I O N
Commissioner Disney moved that the Board of County Commissioners approve the letter to the Wage and Hour Division and authorize the Chair's signature.
Motion carried 3 - 0.
Mr. Treu submitted the final contract for the sale of county property located at 2901 South Centennial Drive and requested Board approval and the Chair's signature.
M O T I O N
Commissioner Rennels moved that the Board of County Commissioners approve the contract for the sale of real estate located at 2901 South Centennial Drive and authorize the Chair to sign.
C00-32 CONTRACT FOR THE SALE OF REAL ESTATE LOCATED AT 2901 SOUTH CENTENNIAL DRIVE
Motion carried 3 - 0.
Mr. Jacobs requested the Board go into executive session to discuss a personnel issue.
EXECUTIVE SESSION:
M O T I O N
Commissioner Disney moved that the Board of County Commissioners go into executive session at 11:00 a.m. to discuss a personnel issue.
Motion carried 3 - 0.
Executive session ended at 11:10 a.m. and the following action was taken:
M O T I O N
Commissioner Disney moved that the Board of County Commissioners approve the Agreement of Release with Nancy Miers of the Clerk and Recorders office.
Motion carried 3 - 0.
______________________________________
CHERYL OLSON, CHAIR LARIMER COUNTY BOARD OF COMMISSIONERS
MYRNA RODENBERGER
LARIMER COUNTY CLERK AND RECORDER
(S E A L)
A T T E S T
__________________________________________
Jean M. O'Connor, Deputy Clerk to the Board