> Meetings & Minutes > 1995 Minutes

PROCEEDINGS OF THE BOARD OF COUNTY COMMISSIONERS

MONDAY, JULY 3, 1995

MEETING WITH CHIP STEINER

REGARDING FINANCING OF NEW FACILITIES

(#312 @ 750)

The Board of County Commissioners met at 2:00 p.m. in regular session with Chip Steiner, Steiner Company President, and Dick Anderson, Facilities Manager. Chair Pro Tem Clarke presided; Commissioner Duvall was present. Chair Disney was absent for today's meeting. Also present were: Neil Gluckman, Assistant County Manager and Frank Lancaster, County Manager. Recording Clerk, A. Jensen.

Mr. Steiner began the meeting by distributing a letter addressed to the Commissioners which outlined a proposed course of action for the Larimer County Court and Administrative Facilities Project. Much discussion ensued regarding the topics presented in the hand-outs, possible terms of a public/private partnership, the steps involved to achieve such a partnership, Block 31, as well as highlight the numerous aspects of a public/private partnership. Mr. Steiner emphasized that the numbers presented in the outline were to be construed as approximate only. Once the figures are solidified, Mr. Steiner suggested the next step for the Commissioners to take would be to put out a R.F.Q. (request for qualifications) to gauge the response to a public/private partnership to build a new facility from developers. Discussion followed with respect to rental of office space, capitalization rates, parking needs in the downtown area, and the amount of time needed for Mr. Steiner's proposed course of action. Chair Pro Tem Clarke stated that the agreement the County has with the City of Fort Collins to work together needs to be expanded. Commissioner Duvall expressed her intent to research various public/private partnerships throughout Colorado that have proven to be successful.

Mr. Lancaster proposed bringing in a project manager on a temporary basis to administer the facilities project. Discussion ensued regarding this topic. Mr. Anderson is desirous of developing a job description for a project manager and will consult with Mr. Lancaster. Commissioner Duvall suggested that the citizen task force be administered by the project manager.

The meeting adjourned at 2:50 p.m.

WEDNESDAY, JULY 5, 1995

ADMINISTRATIVE MATTERS

(#321 & #322)

The Board of County Commissioners met at 9:30 a.m. in regular session with Frank Lancaster, County Manager. Chair Disney presided; Commissioners Clarke and Duvall were present. Also present were: Steve Moore, Senior Software Analyst; Russ Legg, Chief Planner; Dr. Keith Olson, Mental Health Director; Bob Keister, Budget Manager; Irene Josey, Chief Deputy Treasurer's Office; Joan Duchene, Commissioner's Office Supervisor; Donna Hart, Assistant to the County Manager; and Neil Gluckman, Assistant County Manager. Recording Clerk, S. Graves.

1. WORLD WIDE WEB DEMO: Mr. Moore reminded the Board that one of the goals of the Strategic Plan is to improve communications internally with the employees and externally with the public and a high-tech way to improve the communication with the public is by using the "Information Super Highway". Mr. Moore described Internet, which is a world-wide network of computers which allows anyone from any location in the world to communicate with any other location, provided they have a connection with Internet; a component of Internet is World Wide Web (commonly known as The Web), which is being proposed for the County. Mr. Moore described two options for the Board to consider and how the Web would work; he noted that locally there is a non-profit organization called FortNet that has an Internet site and we could use their location and their computer and store our data, or the county could internally have a PC connected to the Internet by a phone line going to a service provider. One of the advantages of this option is that we would have control and quick access to the data on that computer and have it available immediately to the public; if they go thru FortNet, they have to use a modem, dial FortNet, transfer files to them, and then wait for them to approve the formatting and then actually put it in place. Mr. Moore presented a demonstration of the kinds of information they can provide and possible uses; he noted that they are recommending contracting with an Internet service provider and providing our own computer and not using FortNet's organization so they could have this in-house, control the contents of information, update it on a timely manner, etc. Mr. Moore stated that since the County has a spare computer, it will cost approximately $5,000 to start up; on-going costs would be the Internet service, which is $4,000 a year, and a phone line and staff time to enter the information. Initially the computer would not be connected to the network so there would be no security concerns; later on, they can hook up a data base and then they will have to put in a security system. Questions from the Board followed. Mr. Keister noted that 20 to 30% of all households now have PC's and would have access to this information. The Board indicated they are very supportive of this proposal; however, they would like to see more information with regard to staff time, etc. before making their decision.

2. SPACE REQUIREMENTS REGARDING MODULAR OFFICE SPACE: Mr. Lancaster noted that currently the Facility Manager, Building and Grounds Supervisor and Staff, and Custodial Services are all housed in different locations; for efficiency of Facilities Management processes, options have been considered for providing centralized space for the three departments. Mr. Lancaster informed the Board that the option of locating a modular at the Courthouse (Block 30) for relocation of Risk Management, at a cost of between $70,000 to $80,000, has been determined to be the best choice, thereby allowing a centralized location at 218 W. Mountain for Facilities; he requested concurrence from the Board.

M O T I O N

Commissioner Duvall moved that the Board direct the Facilities Manager, Mr. Anderson, to proceed with implementation of Option A to locate a Modular at the Courthouse (Block 30) for Risk Management so the Facilities Management Offices can be in a centralized location of 218 W. Mountain.

Motion carried 3 - 0.

3. UPDATE ON BOE: Ms. Hart and Ms .Graves updated the Board on the scheduling of the Board of Equalization Hearings, which will begin July 12, 1995 and end August 7, 1995, and requested direction from the Board regarding their calendars and scheduling.

4. APPOINTMENTS TO BOARDS AND COMMISSIONERS: Ms. Duchene presented a listing of the applicants for Boards and Commissions for the Board to review and make appointments:

M O T I O N

Commissioner Clarke moved that the Board make the following re-appointments to the BOARD OF APPEALS: John Freeman for a full three-year term and Bill Van Horn as an alternate for a three-year term.

Motion carried 3 - 0.

M O T I O N

Commissioner Duvall moved that the Board re-appoint Pam Howard to the BOARD OF HEALTH for a full term of five years.

Motion carried 3 - 0.

M O T I O N

Commissioner Clarke moved that the Board make the following re-appointments and appointments to the BOARD OF MENTAL HEALTH: Nancy Lutz, Jack Ewing, (both re-appointments) Patricia Lewis, and Diane Zeigler, each for a three-year term; Diane Meacham for a two-year term; and Joanne Rago for a one-year term.

Motion carried 3 - 0.

M O T I O N

Commissioner Duvall moved that the Board make the following re-appointments and appointments to the COMMUNITY CORRECTIONS ADVISORY BOARD, each for a two-year term: Terence Gilmore, Patti Dean, Roland Gilmore, Frank Lancaster, Andy Saliman, Ann Harbour, Chris Carney, Sharon Winfree (all re-appointments), and Philip Bolduc, Harold Baudit, Judith Schalles (replacing Judy Moreno Cushing due to lack of attendance), and waive the term-limitation policy to re-appoint Frank Russell to allow him to serve an additional two-year term.

Motion carried 3 - 0.

M O T I O N

Commissioner Clarke moved that the Board re-appoint Deni LaRue and Mark De Gregorio to the ENVIRONMENTAL ADVISORY BOARD, each for a three-year term.

Motion carried 3 - 0.

M O T I O N

Commissioner Clarke moved that the Board appoint Ed Ott and Marian Vigil to the LAPORTE ADVISORY COMMITTEE, each for a three-year term.

Motion carried 3 - 0.

M O T I O N

Commissioner Duvall moved that the Board make the following re-appointment and appointments to the PLANNING COMMISSION: James Hoeven (re-appointment) as a regular member for a three-year term; and Peter Salg and George Wallace, as associate members, each for a one-year term.

Motion carried 3 - 0.

M O T I O N

Commissioner Clarke moved that the Board make the following re-appointments and appointments to the PRIVATE INDUSTRY COUNCIL, each for a four-year term: Mary Cosgrove, Jill Kammerzell, Jean Thomas (re-appointments), and waive the two-term limitation to re-appoint Kathy Koithan, Ann Lang, and Connie Pfeiffenberger to serve an additional term, as recommended by Lew Wymisner, PIC Liaison, and the Larimer County Private Industry Council.

Motion carried 3 - 0.

M O T I O N

Commissioner Duvall moved that the Board make the following re-appointments and appointments to the YOUTH SERVICE BUREAU ADVISORY BOARD, each for a three-year term: Larry Abrahamson, Larry Grauberger (re-appointments); and Ralph Kopald and Arthur Bunn.

Motion carried 3 - 0.

5. WORKSESSION:

-- Ms. Josey reminded the Board that each year the Treasurer's Office goes out to bid for the publishing of delinquent tax payments for mobile homes, personal property, and a Tabloid of real property; she submitted the complete bid received from the Fort Collins Triangle Review and a partial bid from the Estes Park Trail Gazette. Ms. Josey indicated that last year there were problems with the Triangle Review; however, they have talked to them to address the concerns and were assured they would not happen again. Ms. Josey noted that they have two choices - throw out the two bids and start again or accept the bids received. Discussion followed; she noted that, in addition to the newspaper listings, copies of the publications will be distributed to the local libraries and public offices for increased circulation. Ms. Josey expressed gratitude to the Board for their "can do" attitude, noting that it is very much appreciated by the Treasurer's Office.

M O T I O N

Commissioner Duvall moved that the Board accept the bid from the Fort Collins Triangle Review for publication of the delinquent tax list for mobile homes, personal property, and Tabloid for real property and special assessment tax lien sale, as prepared by the Treasurer's Office.

Motion carried 3 - 0.

-- Mr. Lancaster received a call from Bob Hamblen requesting the Ag Symposium information circulating among the Board; the Board indicated they all have seen the information and it has been returned.

-- Mr. Lancaster stated he received a request from the City of Fort Collins regarding Dry Creek Flood Plain improvements and they are trying to form a group (city and county) to address related issues; he noted that their goal is to reach an agreement on cost sharing between the city and county and implementation of all flood improvements to be brought before the elected bodies for approval. They are requesting Rex Smith, Director of Public Works, Mr. Lancaster, and one Commissioner to be in the group; Commissioner Clarke agreed to be the Board representative. Commissioner Duvall requested Mr. Lancaster to also check on the on-going drainage problems on West Vine near Irish School.

-- Discussion ensued regarding the situation which has developed at the Landings; the Board received a letter from Rock Sorensen, attorney for David Ross, the Landings owner, requesting a public hearing to reconsider the Parks Board's decision. Mr. Lancaster requested direction from the Board regarding this matter; Chair Disney recommended that legal staff be involved in this matter so the Board won't make a wrong decision on this issue. Commissioner Duvall asked if there were other ways to handle this situation, other than a public hearing. After further discussion, the Board directed Mr. Lancaster to schedule a hearing and in the meantime set up a meeting with the parties involved to try and resolve the matter and, if resolved, then cancel the hearing.

-- Mr. Lancaster provided an update on the new recording equipment in the Commissioner's Hearing and Conference Rooms.

6. ITEMS FOR POLICY MATTERS DISCUSSION: Agenda items were suggested by the Board for the next Policy Worksession.

7. INVITATIONS: Ms. Hart reviewed the pending invitations with the Board and they indicated to her which events they could attend.

8. COMMISSIONER REPORTS:

-- Commissioner Duvall reported on the Overall Development Economic Committee Meeting (ODEP) she attended last week; she stated that they proposed that the Board be supportive in what they are trying to do and they suggested that if the Cities are taking the lead to have a business locate in Larimer County, the County should not take a position until the Cities do. Also, they feel there should be an ODEP Focus Group or Authority in the future; they are going to meet again and pull together the proposals that have been made so far and come up with recommendations. Commissioner Duvall thinks the ODEP Committee should meet more than once a month.

-- Commissioner Clarke received a call from the National Home Builder's Association requesting interviews with the Board regarding how the Board interacts with the local home builders; he will try and get more information and report back to the Board.

-- Commissioners Clarke and Duvall provided an update for Chair Disney about the meeting on Monday of this week with Chip Steiner regarding the financing of the proposed new facilities; they noted that the meeting was very positive. Commissioner Duvall reported she went to the 4th of July celebration and visited the open space booth and reported they are doing very well obtaining signatures.

-- Chair Disney gave a briefing on his meeting with Transportation Secretary Federico Pena regarding prohibiting helicopter flights over Rocky Mountain National Park; he stated that Mr. Pena was receptive to looking at the request, but they have to convince him that the Park is special and deserves special treatment. At this meeting, Commissioner Anderson from Grand County suggested that the Commissioners from Larimer, Grand, and Jackson Counties have a dinner meeting to discuss issues and concerns of related interest; Ms. Hart will work on scheduling this meeting.

-- Chair Disney stated that after reading the Strategic Plan and the Board's Budget Meeting, he would like to see language included in the Plan regarding a privatization policy and discussion of regulation reviews. Commissioner Clarke suggested that a card be made up listing the seven goals of the Strategic Plan which he could carry in his wallet to hand out to the people he meets.

9. DOCUMENT REVIEW:

M O T I O N

Commissioner Clarke moved that the Board approve the Minutes for the week of June 26, 1995, as submitted and amended.

Motion carried 3 - 0.

M O T I O N

Commissioner Duvall moved that the Board approve the Schedule for the week of July 10, 1995, as submitted and amended.

Motion carried 3 - 0.

M O T I O N

Commissioner Clarke moved that the Board adopt the Consent Agenda as listed on Document Review for July 5, 1995.

MISCELLANEOUS DOCUMENTS: Ramona Heights Amended Plat and West Hiawatha Heights Amended Plat. LIQUOR LICENSES were approved for Smoke-House 'N Grill - 6% - Livermore, CO., and SPECIAL EVENTS 3.2% MALT BEVERAGE PERMIT, with a Waive of Hearing, for the Fort Collins Sertoma Club on July 29 & 30, 1995 from 9:00 a.m. until 5:00 p.m. at the Fort Collins Airport, Fort Collins, CO.

A95-77 SUBDIVISION IMPROVEMENT AGREEMENT FOR BUCK

SUBDIVISION BETWEEN THE BOARD OF COUNTY

COMMISSIONERS AND RUSSELL BUCK

A95-78 ADDENDUM TO SUBDIVISION IMPROVEMENT AGREEMENT

AND DEVELOPMENT LOAN AGREEMENT BETWEEN THE

BOARD OF COUNTY COMMISSIONERS AND RUSSELL AND

GLENNA BUCK, BANK ONE COLORADO N.A.

A95-79 COMMUNITY FOOD AND NUTRITION (CFN) PROGRAM -

MEMORANDUM OF UNDERSTANDING - SENIOR

CHUCK WAGON "BLIZZARD BOX" PROGRAM

A95-80 COMMUNITY FOOD AND NUTRITION (CFN) PROGRAM -

MEMORANDUM OF UNDERSTANDING - SHELTER

OUTREACH PROGRAM

A95-81 COMMUNITY FOOD AND NUTRITION (CFN) PROGRAM -

MEMORANDUM OF UNDERSTANDING - YOUTH S.A.F.E.

D95-17 QUIT-CLAIM DEED AND RESOLUTION FOR CONVEYANCE

OF LOT 23, CEDAR PARK SUBDIVISION FIRST FILING

R95-101s RESOLUTION REGARDING RELEASE OF COLLATERAL FOR

AMENDED PLAT OF SPRING MOUNTAIN RANCH PLANNED

UNIT DEVELOPMENT

R95-102s FINDINGS AND RESOLUTION APPROVING THE REQUEST TO

AMEND CONDITION OF APPROVAL OF THE SPRING CREEK

RANCH MINOR RESIDENTIAL DEVELOPMENT

R95-103d COLONY RIDGE BOND RESOLUTION FOR LARIMER COUNTY

LOCAL IMPROVEMENT DISTRICT NO. 1994-1

Motion carried 3 - 0.

M O T I O N

Commissioner Clarke moved that the Board go into Executive Session at 11:55 a.m. to discuss personnel matters.

Motion carried 3 - 0.

The Executive Session ended at 12:30 p.m. and the Board reconvened at 1:30 p.m. in regular session and took the following action.

M O T I O N

Commissioner Duvall moved that the Board appoint Judy Brown, John Vogt, Sarah Benedek, Marvin Tull, and Eric Busch to the HUMAN DEVELOPMENT COMMUNITY ACTION BOARD, each for a three-year term.

Motion carried 3 - 0.

M O T I O N

Commissioner Clarke moved that the Board appoint Steve Van Dermeer and Tom Jackson to fill the two vacancies on the PARKS BOARD, each for a term of three-years.

Motion denied 1 - 2; Chair Disney and Commissioner Duvall dissenting.

M O T I O N

Commissioner Clarke moved that the Board appoint Steve Van Dermeer and John Heaton to fill the two vacancies on the PARKS BOARD, each for a three-year term.

Motion carried 3 - 0.

The meeting recessed at 1:40 p.m.

PUBLIC WORKS STANDING MEETING

(#324, 325)

The Board of County Commissioners reconvened in regular session at 1:45 p.m., with Rex Smith, Public Works Director. Chair Disney presided; Commissioners Clarke and Duvall were present. Also present were: Bill Heiden, Road and Bridge Director; Neil Gluckman, Assistant County Manager; Dale Miller, Road and Bridge Assistant Director; and Elaine Spencer, Engineering Services Manager. Recording Clerk, A. Jensen.

1. Update on Road and Bridge Maintenance Schedules: Mr. Heiden addressed the Board regarding the Road and Bridge Maintenance Schedule, giving a brief summary of each team's progress as listed. Commissioner Clarke inquired on the status of specific roads in response to several citizen's questions. Discussion ensued regarding various county roads and their current status. Mr. Heiden stated that all County roads are open as of this date. Mr. Smith mentioned that Larimer County maintains 138 miles of forest services roads, but do not have ownership. Mr. Heiden asked the Commissioners which roads they want to tour on their field trip Monday, July 10 at 9:00 a.m. Chair Disney requested Mr. Heiden to include some of the County bridges on the tour.

1. Update on Larimer County Transportation Plan Process: Mr. Smith began the meeting with introductions and then turned the meeting over to Bob Felsburg of Felsburg, Holt & Ullevig. Mr. Felsburg gave a detailed review of his submittal entitled the Larimer County Transportation Plan Project Briefing. The review included topics such as: project prioritization, how criteria to prioritize these projects was developed, public hearings, classification of project types, and re-examination of standards for certain project criteria. Mr. Felsburg stated there are 984 miles of roads in Larimer County (unincorporated area) of which 432 miles are considered 'local' roads, 425 miles of minor collectors and 126 minor arterials. Mr. Felsburg also stated that the total dollar amount for all the projects listed in the Larimer County Transportation Plan Project Briefing is $ 179.5 million; whereas the total budget for these types of projects is $2.5 million. A map was presented by Mr. Felsburg to visually depict where all the projects listed in the Larimer County Transportation Plan Project Briefing are. Chair Pro Tem Clarke said the challenge will come in comparing the different categories and how to relate one category of projects to another. Discussion followed regarding how to prioritize projects across categories and setting policies to address this issue. Mr. Smith mentioned safety was a consideration in all the projects and that the next step is to prioritize these projects as submitted by Mr. Felsburg. Mr. Felsburg indicated the next step for this project is to schedule the next round of public hearings towards the end of July. Discussion ensued regarding the location of these meetings. CONSENSUS OF THE BOARD was to conduct the hearings in Berthoud, Wellington, Fort Collins and Loveland.

3. Commissioner Items:

--Request from Glenhaven VFD for funds: Mr. Housewright from the Glenhaven Volunteer Fire Department came before the Board to request funds for reimbursement for work done during a flash flood which occurred June 17, 1995. Discussion followed regarding the circumstances surrounding this request.

M O T I O N

Commissioner Duvall moved that the Board grant the Glenhaven Volunteer Fire Department's request for funds of $2000.00 as reimbursement for work done to keep County Road 43 passable. Funds to be derived from the Commissioners Special Fund.

Motion carried 3 - 0.

--Request from Pinewood Springs for meeting: Mr. Heiden gave a brief overview of the history of Pinewood Springs Subdivision and the issues facing the Pinewood Springs Road Board. CONSENSUS OF THE BOARD was to submit a letter to the Pinewood Springs Road Board informing them that the County is analyzing data relative to their situation and will schedule a meeting once the analysis is done.

--Request from Cedar Park/Cedar Springs for funds: Chair Disney briefed the other Commissioners regarding this request for funds, emphasizing that the road to this subdivision also serves as a public access to public lands. It was noted that the Cedar Park/Cedar Springs Homeowners Association incurred additional expenses from clearing a rock slide from this road.

M O T I O N

Commissioner Clarke moved that the Board reimburse the Cedar Park/Cedar Springs Homeowners Association $2500.00 for clearing the rock slide from the road accessing Cedar Park/Cedar Springs. Funds to be derived from the Road and Bridge's Forest Reserve Fund.

Motion carried 3 - 0.

--Letter to the Editor from Carriage Hills Resident: Mr. Heiden gave the Commissioners a narrative of the issues addressed in the letter and what is currently happening to improve the roads in Carriage Hill. Mr. Heiden also described his efforts in addressing and resolving the problems specifically associated with the author's property.

Commissioner Duvall requested that Mr. Smith contact the proprietor of Don's Bait Shop to discuss a problem relative to his property.

The meeting adjourned at 4:15 p.m.


___________________________________

JIM DISNEY, CHAIR

BOARD OF COUNTY COMMISSIONERS

( S E A L )

ATTEST:


____________________________________

Sherry E. Graves, Deputy County Clerk


_____________________________________

Aimee Jensen, Deputy County Clerk

July 5, 1995