> Meetings & Minutes > 1995 Minutes

PROCEEDINGS OF THE BOARD OF COUNTY COMMISSIONERS

TUESDAY, APRIL 11, 1995

HUMAN RESOURCES STANDING MEETING

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The Board of County Commissioners met at 11:00 a.m. in regular session with Ralph Jacobs, Director of Human Resources. Chair Disney presided; Commissioner Clarke and Duvall were also present. Also present were: Patsi Maroney, Compensation and Benefits Specialist; S.L. Hart, Staffing and Development Specialist; Jill Bennett, Senior Planner and Neil Gluckman, Assistant County Manager. Recording Clerk, A. Jensen.

1. Mandatory Supervisory Training. Mr. Jacobs began the meeting with a discussion of the mandatory supervisory training program as outlined in the memo distributed to the Commissioners, reviewing the advantages and disadvantages. The purpose of today's discussion, as stated by Mr. Jacobs, was to request guidance from the Commissioners as to procedure in incorporating a mandatory supervisory program as well as to inquire if the Commissioners wish to ascribe to a particular 'management philosophy' to be included in this program. Much discussion followed with respect to various management philosophies, who this mandatory training would include, how the present curriculum came into existence, current laws and how to maintain the current program. CONSENSUS OF THE BOARD was to instruct Mr. Jacobs to continue with the current program until the Board decides on a management philosophy to be added to the mandatory supervisory training program. Mr. Jacobs will publish a draft policy regarding this program for distribution to the County departments for input and suggestions. Chair Disney requested Mr. Gluckman to extract any management philosophy references from the strategic plan for distribution with Mr. Jacob's draft policy. Mr. Gluckman will also provide a copy for the Board to review. Commissioner Duvall inquired of Mr. Hart if a management philosophy was already part of the current classes. Mr. Hart responded that he was not aware of a particular philosophy, but would contact The Mountain States Employers Council (present class provider) regarding this matter. Discussion followed concerning the internal survey and if the mandatory training program could address some of the problems identified in the survey. At this time, Commissioner Duvall excused herself to attend a meeting with the Private Industry Council. Chair Disney suggested that Mr. Jacobs discuss the possibility of developing a safety training program with Ms. Anderson-Siler, Assistant Risk Manager.

2. Signature for Lina Life Insurance Contract: Ms. Maroney came before the Board to request the Chair's signature on the employee life insurance application with Life Insurance Company of North America (L.I.N.A.). It was noted that the County had switched life insurance companies from Prudential Life to L.I.N.A. January 1, 1994.

M O T I O N

Commissioner Clarke moved that the Board approve the application with the Life Insurance Company of North America (L.I.N.A.) as requested by Ms. Maroney and authorize the Chair to sign same.

Motion carried 2 - 0.

3. 1994 Blue Cross/Blue Shield Claims Account Surplus: The purpose of this discussion, as stated by Mr. Jacobs, is to inform the Board of the 1994 surplus in the medical insurance claims account and to suggest various uses for the County portion of this surplus to be used in modernizing the Human Resources Department's computers and related expenses. Much discussion followed concerning the distribution of the surplus between the County and current employees. Mr. Jacobs stated he will consult with the Medical Insurance Advisory Board for guidance in distributing the employee portion of the fund. At this time Mr. Keister Larimer County Budget Manager, was invited to join the meeting. Mr. Keister gave a concise overview of the various insurance reserve funds currently held by Larimer County. Much discussion resulted from Mr. Keister's summarization.

M O T I O N

Commissioner Clarke moved that the Board authorize the Human Resources Director to distribute the employee's portion of the 1994 Blue Cross Blue Shield medical insurance claims account surplus to eligible employees and to authorize the use of $14,000 of the County's portion of the 1994 Blue Cross Blue Shield medical insurance claims account surplus for use by the Human Resources Department in the modernization of its computers and related expenses.

Motion carried 2 - 0.

4. Waiver of Personnel Policy Manual for Planning Department: Ms. Bennett came before the Board requesting a waiver of Section 404 of the Larimer County Personnel Policy Manual, which states, "An employee may work in more than one County department on a permanent basis only if the hours worked do not exceed forty (40) hours per week." As stated by Ms. Bennett, the Planning Department is in need of a highly trained employee to help complete the GIS project. The Assessor's office and the Planning Department have negotiated an arrangement for Planning to employ one of the Assessor's office Mapping Technician from the Mapping Section of the Assessor's beyond the normal 40 hour work week. Discussion followed regarding options in the rate of pay for this individual. As a result of this discussion Mr. Jacobs stated that the overtime policy will also need to be waived.

M O T I O N

Commissioner Clarke moved that the Board waive Section 404 of the Larimer County Personnel Policy Manual, as well as the overtime policy, and reimburse this particular employee overtime for all hours he works in Planning using his current rate of pay for the work he normally performs for the Assessor's Office.

Motion passed 2 - 0.

5. Other: Mr. Jacobs requested that the Board add to the Public Works Standing Meeting an agenda item for discussion of a new development with respect to the Road and Bridge Department skills based compensation program. CONSENSUS OF THE BOARD was to instruct Mr. Gluckman to add this agenda item to the Public Works Standing Meeting and contact the appropriate attendees.

Meeting adjourned at 12:15 p.m.

WEDNESDAY, APRIL 12, 1995

EXECUTIVE SESSION

The Board of County Commissioners met at 9:05 a.m. for an Executive Session. Chair Disney presided and Commissioner Duvall was present. Also present were: Director of Finance Bob Grewell and Neil Gluckman, Assistant County Manager. Recording Clerk, S. Graves.

M O T I O N

Commissioner Duvall moved that the Board go into Executive Session to discuss a personnel matter.

Motion carried 2 - 0.

The meeting recessed at 9:25 a.m.; no action taken.








ADMINISTRATIVE MATTERS

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The Board of County Commissioners met at 9:30 a.m. in regular session with Neil Gluckman, Assistant County Manager. Chair Disney presided and Commissioner Duvall was present; Commissioner Clarke was attending the Northern Colorado Water Conservancy District's Spring Water Users Meeting in Longmont today. Also present were: Ginny Riley, Director of Human Development; Shelly McGraw, Director Office on Aging; Russ Legg, Chief Planner; Bob Grewell, Director of Finance; Dave Dwyer, Bond Counsel Fischer, Brown, Huddleson & Gunn; and James Dismore, President Ultimate Support Systems, Inc.; Donna Hart, Assistant to the County Manager; and George Hass, County Attorney. Recording Clerk, S. Graves.

1. OLDER AMERICANS MONTH PROCLAMATION: Ms. McGraw requested the Board to proclaim the month of May, 1995 as Older Americans Month; Chair Disney read the Proclamation aloud.

M O T I O N

Commissioner Duvall moved that the Larimer County Board of Commissioners hereby proclaim the month of May 1995 to be Older Americans Month, and authorize the Chair to sign the Proclamation.

Motion carried 2 - 0.

2. RESOLUTION TO SET PROCESSING FEES FOR SPECIAL DISTRICTS: Mr. Legg requested Board approval of a resolution to set processing fees for special district service plans; he noted that State Statute permits counties to set a processing fee for the submission of special districts and they are expecting submission of a special district in the near future and this will establish the fee to be collected.

M O T I O N

Commissioner Duvall moved that the Board approve the Resolution to Set Processing Fees for Special District Service Plans, and authorize the Chair to sign same.

Motion carried 2 - 0.

R95-40d RESOLUTION TO SET PROCESSING FEES FOR SPECIAL

DISTRICT SERVICE PLANS

3. SIGNING OF FINAL PLAT FOR VISTA VIEW ESTATES PUD: Mr. Legg requested Board approval and the Chair's signature on the Final Plat, Subdivision Improvements Agreement, and Addendum to SIA and Development Loan Agreement for the Subdivision and Redevelopment of Vista View Estates, P.U.D.

M O T I O N

Commissioner Duvall moved that the Board approve the Final Plat, Subdivision Improvements Agreement, and Addendum to the Subdivision Improvement Agreement and Development Loan Agreement for the Subdivision and Redevelopment of Vista View Estates, Planned Unit Development, and authorize the Chair to sign the three documents as presented.

Motion carried 2 - 0.

A95-39 SUBDIVISION IMPROVEMENT AGREEMENT AND ADDENDUM

TO SIA AND DEVELOPMENT LOAN AGREEMENT RELATING TO

THE SUBDIVISION AND REDEVELOPMENT OF VISTA VIEW

ESTATES, P.U.D. BETWEEN THE BOARD OF COUNTY

COMMISSIONERS AND VISTA VIEW DEVELOPMENT, LIMITED

LIABILITY COMPANY

4. INDUSTRIAL DEVELOPMENT REVENUE BONDS, ULTIMATE SUPPORT SYSTEMS, INC: Mr. Grewell requested Board approval and the Chair's signature on two inducement resolutions; he described the two issues and noted they have been approved as to form by the County Attorney George Hass.

Mr. Dwyer informed the Board that these types of bonds are available only for manufacturing facilities and only for companies who will expend not more than $10 million in a six year-period in capital expenditures; he noted that this type of financing was designed by Congress to aid smaller companies with their capital acquisition costs and 95% of the money has to be used for the acquisition of land, construction of buildings, and purchase of equipment. Mr. Dwyer informed the Board that the bonds won't be issued except with a Bank One Letter of Credit behind them, so the bond holders will be fully protected and secured both in terms of collateral and liquidity facility. Mr. Hass stated that previously he had a question with regard to a requirement for applying for special review for expansion under the zoning regulations; however, he has been advised that special review is not necessary for the expansion and he recommends the Board approve the resolutions. Mr. Grewell also recommended the Board approve the resolutions; he stated that today's action is preliminary and final approval and authorization of the issuance of bonds will take place during the public hearing on May 17, 1995.

Commissioner Duvall requested reassurance that neither county nor state money will be required with this action; Mr. Dwyer stated that individual investors out in the market will buy these funds and these types of bonds secured in this way are usually sold to tax exempt money market funds. Mr. Dwyer assured Commissioner Duvall that there is no county money behind these bonds, but it order for them to be tax exempt, the county has to approve the transaction and issue the bonds; the bonds will state that the county has no liability whatsoever.

M O T I O N

Commissioner Duvall moved that the Board approve setting forth the intention of Larimer County, Colorado to issue its $1,215,000 Industrial Development Revenue Refunding Bonds, Series 1995A for the Ultimate Support Systems, Inc. Project, and authorize the Chair to sign same.

Motion carried 2 - 0.

R95-41g RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS

SETTING FORTH THE INTENTION OF LARIMER COUNTY,

COLORADO TO ISSUE ITS $1,215,000 INDUSTRIAL

DEVELOPMENT REVENUE REFUNDING BONDS, SERIES

1995A (ULTIMATE SUPPORT SYSTEMS, INC. PROJECT)

M O T I O N

Commissioner Duvall moved that the Board approve setting forth the intention of Larimer County, Colorado to issue its $600,000 Industrial Development Revenue Bonds, Series 1995B for the Ultimate Support Systems, Inc. Project, and authorize the Chair to sign same.

Motion carried 2 - 0.

R95-42g RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS

SETTING FORTH THE INTENTION OF LARIMER COUNTY,

COLORADO TO ISSUE ITS $600,000 INDUSTRIAL

DEVELOPMENT REVENUE BONDS, SERIES 1995B (ULTIMATE

SUPPORT SYSTEMS, INC. PROJECT)

5. WORKSESSION:

-- Items for Policy Worksession: Mr. Gluckman asked the Board if they would like to have a discussion regarding Hyundai incentives with Budget Manager Bob Keister during Policy Worksession this week; the Board concurred and Chair Disney suggested that County Assessor Steve Miler be invited to attend the discussion also. Mr. Gluckman stated that during Policy Worksession on April 20, the Board will discuss the new policy for boards and commissions and on May 11 they will have a discussion regarding changes to the Animal Control Ordinance.

-- Items for Next Week's Standing Meetings: Mr. Gluckman stated that Mr. Smith has added the item Facilities Management Department Needs to the Public Works Standing Meeting for next week; Commissioner Duvall suggested that an Update on the Ag Symposium be added to the agenda for the Extension Standing Meeting.

-- Discussion of Hearing for End of the Trail Saloon: Discussion ensued regarding a request the Board has received that a public hearing be held at the time of liquor license renewal for the End of the Trail Saloon; pending the receipt of additional information about this establishment from the Sheriff's Department and County Attorney Mr. Hass, the Board will not make a decision at this time whether or not to hold a public hearing.

6. INVITATIONS: Ms. Hart reviewed the pending invitations with the Board.

7. DOCUMENT REVIEW:

M O T I O N

Commissioner Duvall moved that the Board approve the Consent Agenda items as listed on Document Review for April 12, 1995 and as outlined below:

MINUTES for the week of April 3, 1995 and the AGENDA for the week of April 17, 1995. PETITIONS FOR ABATEMENT, as recommended by the County Assessor, for: International Food Market; Ski Kare, Inc.; Chd Corp.; Pociecha; Verschuur; Smith, Cox, and Mac Assoc. MISCELLANEOUS DOCUMENTS: 1995 Job Training Plan Modification and the Larimer County Application for FY's 95-96 and 96-97 State Special Bridge Fund Monies. LIQUOR LICENSES: Licenses were issued to J.J.'s Country Corner - 3.2% - Fort Collins, CO.; Carter Lake Marina, Inc. - 3.2% - Loveland, CO. County Approval was granted to: Whitaker Oil, Inc. - 3.2% - Loveland, CO.; Overland Foods - 3.2% - LaPorte, CO.; Glen Haven General Store - 3.2% - Glen Haven, CO.; Pot Belly Restaurant - 6% - Red Feather Lakes, CO.; Landing Restaurant and Beach Club - 6% - Fort Collins, CO.; and Fort Namaqua Wine & Spirits - 6% - Loveland, CO.

A95-40 AGREEMENT BETWEEN THE BOARD OF COUNTY

COMMISSIONERS AND HORSETOOTH RECREATION

CORPORATION (Road Improvements on County Road 23 -

Centennial Drive - Project #148)

A95-41 MEMORANDUM OF UNDERSTANDING AGREEMENT FOR

OLYMPUS DAM EARLY WARNING SYSTEM BETWEEN THE

BOARD OF COUNTY COMMISSIONERS AND THE UNITED

STATES BUREAU OF RECLAMATION (Replaces Cooperative

8-fc-60-0040 dated November 25, 1987)

R95-43s FINDINGS AND RESOLUTION GRANTING THE WELSH MINOR

RESIDENTIAL DEVELOPMENT APPEAL

R95-44s FINDINGS AND RESOLUTION TO NAME A PREVIOUSLY

UNNAMED STREET IN 21-09-71 AND 28-09-71

Motion carried 2 - 0.

9. LEGAL MATTERS:

At this time, Assistant County Attorney joined the meeting for Legal Matters.

-- Request for Approval of Resolution: Mr. Hass requested Board approval of a resolution permitting the City of Loveland to include unincorporated territory in a special improvement district for a sewer extension, which is a city project. Mr. Hass stated there are residents outside the city limits who would like to be included in this improvement district; however, Board approval is required. Mr. Hass noted he has reviewed and approved the resolution, which was prepared by the City of Loveland Attorney's Office.

M O T I O N

Commissioner Duvall moved that the Board approve the Resolution Consenting to the Inclusion of Certain Property into the City of Loveland's West First Street Sanitary Sewer Special Improvement District, and authorize the Chair to sign same.

Motion carried 2 - 0.

R95-45d RESOLUTION CONSENTING TO THE INCLUSION OF CERTAIN

PROPERTY INTO THE CITY OF LOVELAND'S WEST FIRST

STREET SANITARY SEWER SPECIAL IMPROVEMENT DISTRICT

M O T I O N

Commissioner Duvall moved that the Board go into Executive Session with legal staff to discuss legal matters.

Motion carried 2 - 0.

The Executive Session ended at 10:30 a.m.; no action taken.

______________________________________

JIM DISNEY, CHAIR

BOARD OF COUNTY COMMISSIONERS

ATTEST:

( S E A L )

_____________________________________

Sherry E. Graves, Deputy County Clerk

______________________________________

Aimee Jensen, Deputy County Clerk

April 12, 1995