> Meetings & Minutes > 1994 Minutes

PROCEEDINGS OF THE BOARD OF COUNTY COMMISSIONERS

TUESDAY, JANUARY 25, 1994

EMPLOYMENT AND TRAINING SERVICES QUARTERLY MEETING

(#431 @ 1100)

The Board of County Commissioners met at 9:30 a.m. in regular session with Neil Gluckman, Director of Employment and Training Services. Chair Duvall presided; Commissioners Disney and Hotchkiss were present. Also present were: Chris Zell, Chairman Private Industry Council, and Bill Gordon, County Administrator. Recording Clerk, S. Graves.

1. Private Industry Council Update: Mr. Zell thanked Commissioners Disney and Duvall for attending the PIC luncheon recently. Mr. Zell reported that the Employer's Round Table monthly seminars have averaged more than 100 people per meeting; the Fair Labor Standards Act was discussed at the January meeting and the discussion for the next meeting will be Customer Service. With regard to the Enterprise Zone, a successful meeting was held recently with interested parties in Berthoud; similar meetings will be held in the near future in Fort Collins and Loveland. An Enterprise Zone Information Meeting for tax professionals was held recently. Mr. Gluckman noted they have been working with the owner of the Wayside Inn Restaurant, which recently burned, in an attempt to help them rebuild. Commissioner Duvall suggested the possibility of getting some publicity for some of the positive things ETS and the Enterprise Zone Administrator are doing. Commissioner Disney expressed his opinion that he supports helping existing small businesses continue in business rather than striving to bring in new businesses.

2. Director's Report:

A) New Vision & Mission Statement: Mr. Gluckman noted that ETS has had a Vision and Mission Statement for five years, but recently made some minor revisions to both; Mr. Gluckman reviewed both of those documents with the Board. In summary, the Vision Statement noted that ETS will be a leading human service delivery system in the community with a commitment to quality and excellence and the Mission Statement stated that ETS provides comprehensive employment and training services to the residents of Larimer County. Mr. Gluckman noted that in a recent copy of Business World, very complimentary comments were made about the Larimer County ETS Office in an article titled, "Shifting Gears".

B) Program Update: Mr. Gluckman stated there haven't been any program changes in ETS since the last meeting with the Board. Mr. Gluckman has been working with the Fort Collins Housing Authority on an application for a "Youth Bill", which is an approximate $900,000 project; however, Mr. Gluckman noted there is heavy competition for these funds. Mr. Gluckman is also working with the Governor's Office in an attempt to receive any discretionary funds they may have. Mr. Gluckman noted he has been receiving many calls inquiring about the Enterprise Zone.

C) Private Industry Council Action Items: Mr. Gluckman requested Board approval for the merger of the Poudre R-1 Vocational Education Advisory Council and the Overall Economic Development Planning Committee, each to become a subcommittee of PIC. Mr. Gluckman noted that the merging of these two groups into PIC will contribute to the reduction of duplication of services in Larimer County.

M O T I O N

Commissioner Disney moved that the Board approve the merger of the Poudre R-1 Vocational Education Advisory Council to become a sub-committee of the Private Industry Council, as recommended by the Larimer County Private Industry Council and Mr. Gluckman.

Motion carried 3 - 0.

M O T I O N

Commissioner Disney moved that the Board approve the merger of the Overall Economic Development Planning Committee (OEDP) to become a subcommittee of the Private Industry Council, as recommended by the Larimer County Private Industry Council and Mr. Gluckman.

Motion carried 3 - 0.

Mr. Gluckman stated that an organization will be set up to coordinate all the activities of PIC. Mr. Zell noted that they will go back to the individual members of these two groups and each member will be given the option whether or not they wish to continue to serve as an associate member of PIC. The Board also directed Mr. Gordon to set up a Boards and Commissions Organization and authorized a one line item to Mr. Gluckman of $1,000 to support the OEDP.






M O T I O N

Commissioner Disney moved that the Board go into Executive Session for evaluation of the Employment and Training Services Director.

Motion carried 3 - 0.

The meeting adjourned at 10:20 a.m.

WEDNESDAY, JANUARY 26, 1994

ADMINISTRATIVE MATTERS

(#432 & #433)

The Board of County Commissioners met at 9:00 a.m. in regular session with Bill Gordon, County Administrator. Chair Duvall presided; Commissioner Hotchkiss was present. Also present were: Mike Burch, Risk Manager; Patrice Luehring, Buyer II; Bob Grewell, Finance Director, Bob Martell, Purchasing Agent; Jim Stokes, Director Information Manangement; John Barnett, Planning Director; Brice Miller, Building Official; Ralph Jacobs, Personnel Director; Sheriff Richard Shockley; Barbara Case King, Sheriff's Department Legal Advisor; and Paul Cooper, Community Corrections Director. Recording Clerk, S. Graves.

1. REQUEST FOR APPROVAL OF THE WORKERS' COMPENSATION SELF-INSURED TREASURERS' BOND: Mr. Burch reminded the Board that last November he and the County Treasurer proposed that Larimer County post their own bond for Worker's Compensation by establishing a trust account which meets the requirements of the Colorado Department of Labor. Mr. Burch noted that the anticipated annual savings for posting our own bond should be no less than $16,500. Mr. Burch requested Board approval and the Chairman's signature on the modified Workers' Compensation Self-Insurers Reserve Trust Agreement, which has been reviewed and revised by the County Attorney. Upon signature by the Chair, the document will be forwarded to the Workers' Compensation Administrator for signature.

M O T I O N

Commissioner Hotchkiss moved that the Board approve the Self-Insurers Reserve Trust Agreement and authorize the Chair to sign same, as recommended by Mr. Burch.

Motion carried 2 - 0.

A94-09 SELF-INSURERS RESERVE TRUST AGREEMENT BETWEEN

THE BOARD OF COUNTY COMMISSIONERS AND THE

COLORADO DEPARTMENT OF LABOR AND EMPLOYMENT

2. REQUEST FOR USE OF CARRY-OVER FUNDS TO PURCHASE PC'S: The Departments of Purchasing and Risk Management requested the use of 1993 Carry-Over Funds for computers and equipment. Mr. Grewell noted that the Departments will finish the year with between $50,000 and $60,000, primarily due to salary savings. Mr. Martell noted that the existing computers in their Department are twelve years old; Mr. Stokes stated that these computers are obsolete and should have been replaced several years ago.

M O T I O N

Commissioner Hotchkiss moved that the Board approve the expenditure of $9,655.50 from 1993 Carry-Over Funds for the purchase of computers and equipment for the Purchasing and Risk Management Departments.

Motion carried 2 - 0.

At this time, Commissioner Disney joined the meeting.

3. REQUEST FOR APPROVAL OF AGREEMENT WITH THIRD PARTY ADMINISTRATOR (OHMS) FOR WORKERS' COMPENSATION EXCESS INSURANCE POLICY RENEWAL: Mr. Burch requested Board approval and the Chair's signature on a Service Agreement for Workers' Compensation and General Liability Self-Insurance Program for the 1994 claims year with our third party claims administrator; as approved by the County Attorney. The funds for this agreement have been appropriated and are included in the Risk Management Budget for 1994.

M O T I O N

Commissioner Hotchkiss moved that the Board approve the Service Agreement for Workers' Compensation and General Liability Self-Insurance Program with Occupational Healthcare Management Services, Inc. (OHMS), and authorize the Chair to sign same.

Motion carried 3 - 0.

A94-10 SERVICE AGREEMENT FOR WORKERS' COMPENSATION AND

GENERAL LIABILITY SELF-INSURANCE PROGRAM BETWEEN

THE BOARD OF COUNTY COMMISSIONERS AND

OCCUPATIONAL HEALTHCARE MANAGEMENT SERVICES,

INC., (OHMS) (Third Party Claim Administrator)

Mr. Burch also requested Board approval to accept the insurance quote from AIG for renewal of our annual policy for Workers' Compensation Excess Insurance Coverage. The deposit premium is $24,922 and funds for this insurance coverage are included in the 1994 Risk Management Budget Appropriation.

M O T I O N

Commissioner Hotchkiss moved that the Board authorize Mr. Burch to accept the insurance quote from AIG for renewal of the Workers' Compensation Excess Insurance Coverage, with a deposit premium of $24,922 to be expended from the 1994 Risk Management Budget Appropriation.

Motion carried 3 - 0.

4. REQUEST FOR APPROVAL OF A PERSONNEL AUTHORIZATION REQUEST - BUILDING INSPECTOR I: Mr. Barnett introduced the new Building Official Brice Miller to the Board and submitted a memo from Mr. Miller outlining the three-year history of construction in Larimer County showing that total valuation, total fees collected, single family permits and total plan reviews have doubled in this three year period. Because of this increase in construction, the Planning Department has been using all the overtime and temporary staff authorizations and still is not able to keep up with the demand. Therefore, Mr. Barnett submitted a Personnel Authorization Request for a temporary (approximately one year) position for a Building Inspector I, as this construction level may not continue.

M O T I O N

Commissioner Disney moved that the Board approve the request for a temporary position for a Building Inspector I for the Planning Department, for a total of $26,330 for salary and benefits, assuming that the increased construction revenue will pay for this position.

Motion carried 3 - 0.

5. REQUEST FOR APPROVAL OF THE SHERIFF'S INTERNAL TRANSFER POLICY AND PROCEDURE 420.08: Mr. Jacobs reminded the Board that in April 1992 the Board adopted a resolution which provides, in part, that "Sheriff's Department policies concerning hiring, discipline, and discharge may be amended only with the consent of the Board". The Sheriff's Department has revised the policy and is requesting the Board approve the revision of Section 420.08, which governs requests for transfer. The policy changes are: 1) The policy would give Sheriff's Department employees the first opportunity to apply for vacancies in the Sheriff's Department; 2) Most employees who request transfer and are approved would be required to serve a probationary period of one year which would be the same as an original probationary period; 3) Section 7 of the policy gives the Sheriff some discretion in setting pay rates for employees who are transferred to positions in lower pay grades. Mr. Jacobs recommends approval of these policy changes for the Sheriff's Department. Discussion followed.



M O T I O N

Commissisoner Hotchkiss moved that the Board approve the request from the Sheriff's Department to revise the Larimer County Sheriff's Department Policy and Procedures Manual, as outlined above, and recommended by Mr. Jacobs.

Motion carried 3 - 0.

6. REQUEST FOR APPROVAL OF AN AMENDED CONTRACT FOR JUVENILE DIVERSION: Mr. Cooper requested Board approval of an Amendment to the Contract with the Division of Criminal Justice, as additional Juvenile Diversion funds of $1.3 million were authorized during the Special Session last summer. Mr. Cooper submitted a proposal for some of this funding and received $59,848 for 2 FTE through June 30, 1994, for the Victim Offender Mediation and Restitution Programs, plus indirect costs, an additional van, and some operating costs. Mr. Cooper noted the additional staffing will be an enhancement of an existing program; matching County funds of $19,949 are required, but will be provided with existing funds in the Community Corrections Budget.

M O T I O N

Commissioner Disney moved that the Board approve the Amendment to the Contract with the Division of Criminal Justice for additional Juvenile Diversion Funds, as requested by Mr. Cooper.

Motion carried 3 - 0.

C94-01 CONTRACT AMENDMENT BETWEEN THE BOARD OF

COUNTY COMMISSIONERS AND THE STATE OF COLORADO,

DEPARTMENT OF PUBLIC SAFETY, DIVISION OF CRIMINAL

JUSTICE (Juvenile Diversion Funds for Youth Services)

7. REAPPOINTMENT TO THE WELD/LARIMER REVOLVING LOAN FUND COMMITTEE:

M O T I O N

Commissioner Disney moved that the Board approve the Reappointment of Kathy Kregel to the Weld/Larimer Revolving Loan Fund Committee for a 3 1/2 year term ending June 30, 1997.

Motion carried 3 - 0.


8. WORKSESSION:

-- Proclamation for Commuter Rail Week: A request has been received from the Denver Regional Council of Governments and the Colorado Department of Transportation for the Board to issue a Proclamation recognizing February 4 thru 11, 1994 as Commuter Rail Week.

M O T I O N

Commissioner Disney moved that the Board issue a Proclamation recognizing February 4 thru 11, 1994 as Commuter Rail Week, and authorize the Chair to sign same.

Motion carried 3 - 0.

-- Corridor Task Force Appointments: The Planning Director sent a memo to the Board listing 38 applicants for the Corridor Task Force; 17 of the Focus Group Members applied to be on the Formal Task Force and 21 additional applications were received. In order to have a representation from a broader cross section of the communities, Mr. Barnett recommended the Board appoint all 38 applicants.

M O T I O N

Commissioner Disney moved that the Board appoint the 38 applicants to the Corridor Task Force, as recommended by Mr. Barnett, with Robert S. Everitt being an alternate for Stan Everitt.

Motion carried 3 - 0.

9. COMMISSIONERS' REPORTS - ADMINISTRATIVE:

-- Commissioner Disney suggested that, in addition to the recommendations made last week by Commissioner Duvall for changes to be made in the Conference Room, a coffee pot be placed in the corner of the room.

-- Commissioner Disney stated he would appreciate any contacts the Board can make on HB 1088, which changes the assessment of a one-acre residential site on ag land to a residential classification.

-- Commissioner Disney noted the CCI Urban District Committee is still pushing hard to get authority to sign off on tax increment financing .

-- Commissioner Disney stated that Weld County is pushing a bill to allow the courts to add an additional court cost to pay for security.

-- Commissioner Disney noted that on the inclusion of Government lands in the Amendment One computation of growth, the CCI Urban District Committee is still trying to keep Federal lands exempt.

-- Commissioner Disney reported that the Board needs to get on SB81 big time; we need to call and write letters and pass a Resolution indicating our support. The Board directed Mr. Gordon to draft a Resolution supporting SB81.

-- Commissioner Hotchkiss confirmed the date and time for the County Retreat as February 10 at 5:30 p.m. and all day February 11, 1994 at Sylvan Dale Ranch.

-- Chair Duvall informed the Board that she is meeting informally with individual landowners attempting to work toward common goals

At this time, Assistant County Attorney Jeannine Haag, and Code Enforcement Officer John Pedas joined the meeting for Legal Matters.

M O T I O N

Commissioner Disney moved that the Board go into Executive Session at 10:40 a.m. to discuss a legal matter.

Motion carried 3 - 0.

The Board came out of Executive Session at 11:00 a.m.; no action taken.

At this time, Commissioner Hotchkiss left the meeting to speak at the noon meeting of the Larimer County Republican Club.

10. DOCUMENT REVIEW: The following documents, of a routine nature, were considered by the Board:

M O T I O N

Commissioner Disney moved that the Board approve the Minutes for the week of January 17, 1994, and the Agenda for the week of January 31, 1994, as submitted.

Motion carried 2 - 0.

M O T I O N

Commissioner Disney moved that the Board approve the Country Meadows PUD 1st Filing Final Plat.

Motion carried 2 - 0.

LIQUOR LICENSES: A License was issued to Windjammer Liquors - 6% - Loveland, CO. County Approval was granted to Convenience Plus No. 7 - 3.2% - Fort Collins, CO.

M O T I O N

Commissioner Disney moved that the Board approve the following documents:

A94-11 MEMORANDUM OF AGREEMENT BETWEEN THE BOARD OF

COUNTY COMMISSIONERS AND WINDSOR MOTOR CO. CORP.

(Agreement for the Forks Restaurant to use the Livermore Well)

A94-12 AGREEMENT CONCERNING RODEO ACT(S) BETWEEN THE

BOARD OF COUNTY COMMISSIONERS AND BEUTLER AND

GAYLORD RODEO COMPANY, INC. (1994 thru 1996)

A94-13 AGREEMENT CONCERNING ROAD IMPROVEMENTS ON

CR 11C BETWEEN THE BOARD OF COUNTY COMMISSIONERS

AND DAVID M. AND LINDA K. POORTINGA (Project #167)

A94-14 HOUSEHOLD HAZARDOUS WASTE COLLECTION AGREEMENT

BETWEEN THE BOARD OF COUNTY COMMISSIONERS AND

LAIDLAW ENVIRONMENTAL SERVICES (TS), INC.

A94-15 SUBDIVISION IMPROVEMENT AGREEMENT FOR COUNTRY

MEADOWS P.U.D., 1ST FILING

C94-02 CONTRACT FOR REMOVING SNOW FROM STREETS OF

LARIMER COUNTY GENERAL IMPROVEMENT DISTRICT

NO. 4 LARIMER COUNTY BETWEEN THE BOARD OF COUNTY

COMMISSIONERS AND N. E. KITCHEN, INC. d/b/a/

KITCHEN & COMPANY OF ESTES PARK, COLORADO

C94-03 CONTRACT BETWEEN THE BOARD OF COUNTY

COMMISSIONERS AND THE STATE DEPARTMENT OF

TRANSPORTATION, OFFICE OF TRANSPORTATION SAFETY

(Law Enforcement Assistance (LEAF) - Alcohol Incentive Project)

D94-03 DEED OF DEDICATION BY JIMMY N. PHILLIPS, BARBARA J.

PHILLIPS, AND ROBERT L. SPEER (Dedication of Property for

Public Highway - County Road 11)

R94-13g RESOLUTION TO APPROVE THE LAW ENFORCEMENT

ASSISTANCE CONTRACT PROJECT #94-410-09 (LEAF Contract)

R94-14s FINDINGS AND RESOLUTION CONCERNING THE VACATION

OF UTILITY EASEMENT IN CARRIAGE HILLS 5TH FILING

SUBDIVISION

R94-15s FINDINGS AND RESOLUTION CONCERNING THE FALLON-CYR

MINOR RESIDENTIAL DEVELOPMENT APPEAL (Denial of Appeal)

R94-16s FINDINGS AND RESOLUTION CONCERNING THE ASPEN LODGE

MINOR RESIDENTIAL DEVELOPMENT APPEAL (Denial of Appeal)

Motion carried 2 - 0.

The meeting recessed at 11:20 a.m.

MEETING WITH BOB KEISTER, BUDGET MANAGER

(#433 @ 350)

The Board of County Commissioners reconvened at 2:00 p.m. in regular session with Bob Keister, Budget Manager. Chair Duvall presided; Commissioners Disney and Hotchkiss were present. Also present were Dick Anderson, Facilities Manager, and Bill Gordon, County Administrator. Recording Clerk, S. Graves.

1. CAPITAL IMPROVEMENTS PLAN: Mr. Keister reviewed the first draft of the previously approved and potential Capital Expenditure Fund Projects, including cost estimates, for the next ten years. The following elements of a Capital Improvements Plan were discussed: 1) Develop Capital Budgeting and Financing Policies; 2) Conduct Inventory of Existing Assets and Identify Future Projects; 3) Establish Rating System for Projects; 4) Perform Financial Analysis; 5) Identify Funding Sources and Analyze Financing Options; and 6) Develop Rules for Scheduling, Adopting and Implementing Capital Projects. Mr. Gordon suggested contacting all the departments and Elected Officials in the County asking them to list their future capital improvement needs. CONSENSUS OF THE BOARD was for Mr. Anderson to be in charge of the capital improvements plan, review the capital improvements projects reviewed today, update the cost estimates, etc. At the County Retreat, all the capital improvement needs will be reviewed and discussed by the Cabinet and the Board.

2. GENERAL BUDGET PROCESS: Discussion of the current budget process ensued and a proposed new integrated plan and budgeting model were reviewed. With the new budget process, there would be more meetings with departments to define goals, which will give the Board some pre-knowledge earlier in the year of what each department wants included in their budget. Mr. Gordon suggested the Board discuss the budget with the major departments during their standing meetings to set priorities, and determine costs, possible as early as March. CONSENSUS OF THE BOARD was to approve this suggestion and to indicate to Mr. Keister that the Board liked his new budget model and wanted to run it by the cabinet for possible implementation.

Mr. Keister cautioned that the budget process cannot be changed in a short time--it has to evolve over a long period of time.

The meeting adjourned at 3:10 p.m.



_____________________________________

JANET DUVALL, CHAIR

BOARD OF COUNTY COMMISSIONERS

( S E A L )

ATTEST:



_______________________________________

Sherry E. Graves, Deputy County Clerk