PROCEEDINGS OF THE BOARD OF COUNTY COMMISSIONERS
TUESDAY, JUNE 1, 1993
PUBLIC WORKS STANDING MEETING
(#240 & #241)
The Board of County Commissioners met at 9:00 a.m. in regular session
with Rex Smith, Director of Public Works. Chairman Hotchkiss presided;
Commissioners Disney and Duvall were present. Also present were: Elaine
Spencer, Manager Engineering Operations & Planning; Ross Shaw, Manager
Design and Construction Engineering; Rex Burns, Improvement District
Administrator; and Bill Gordon, County Administrator. Recording Clerk,
S. Graves.
1. U.S. 287/STATE HIGHWAY 14 BY PASS: Mr. Smith was notified by the
Fort Collins Transportation Director, Rick Ensdorf, that the Northeast
Transportation Study Group is recommendeding that the U.S. 287/State
Highway 14 Bypass turn north on Lemay Avenue from Highway 14, go east of
Andersonville, north on Vine Drive, and enter College Avenue north of
the Poudre River. The Fort Collins City Council has rejected this
recommendation and is suggesting improvement of the existing corridor
and to continue looking at a long-term solution bypass north of Douglas
Road. After discussion, the Board concurred that Mr. Smith should work
with the Upper Front Range Regional Transportation Planning Commission
in further study of other alternatives for a bypass of U.S. 287 and
State Highway 14.
2. ENGINEERING DEPARTMENT OVERVIEW: Ms. Spencer and Mr. Shaw provided
an overview of the Engineering Department including its mission,
organization, major programs, and method of operation. Mr. Burns
reviewed the Improvement District Administration and noted they are in
the process of re-hiring a bond attorney because the scope of services
has changed dramatically due to the passage of Amendment #1. Mr. Burns
also noted that voter approval will be sought this fall on several
specific assessment bond issues. Mr. Shaw discussed important issues
for the Department and indicated a need in the future for the
installation of a Local Area Network Computer System and a County-wide
Geographic Information System. It was also noted that two issues which
need to be reviewed at a later date with the Board are the County
hearing process and the issue of no increased revenues for road
maintenance for newly approved subdivisions and special improvement
districts which are brought up to County standards.
3. UPDATE ON DRY GULCH ROAD RESTORATION: Following a meeting with
representatives from Honda to discuss the restoration of Dry Gulch Road,
Mr. Smith agreed to ask the Board if they will appropriate monies to
cover a portion of the cost since the newly paved road will be much
improved over the previous road. Chairman Hotchkiss stated we should do
what is right; and if we get a better road than before, we should help
out. CONSENSUS OF THE BOARD was to approve the expenditure of $25,000
for our share of the restoration of the Dry Gulch Road; monies to be
appropriated from the 1992 carry-over funds.
The meeting recessed at 10:30 a.m.
ABATEMENT HEARINGS
(#241 @ 300)
The Board of County Commissioners reconvened at 10:50 a.m. to consider
several petitions for abatement. Chairman Hotchkiss presided;
Commissioners Disney and Duvall were present. Also present were Carla
Cowling and Bonnie Swartz, Senior Appraisers; and Bill Gordon, County
Administrator. Recording Clerk, S. Graves.
1. GLEN HAVEN INN: The petitioner, Sheila Sellers, was not present for
today's hearing. Ms. Cowling noted that the petitioner is requesting an
abatement because much of the equipment being assessed has either been
stolen or is no longer in use. Ms. Cowling stated that declaration
schedules were sent out in 1990 and 1991 and were not returned. A 25%
penalty was applied and no protest was made by the owner. In September
1992, a physical audit was conducted and the value was lowered.
Pursuant to C.R.S. 39-5-118, the Assessor is recommending denial because
the declaration schedule was not completed and returned prior to
determination of such value for 1990 and 1991.
M O T I O N
Commissioner Disney moved that the Board concur with the Assessor's
recommendation and deny the request for Abatement for Glen Haven Inn.
Motion carried 3 - 0.
2. FITNESS PLUS: The petitioner, Craig TeMaat, was not present for
today's hearing. Ms. Cowling noted that no declaration schedules were
filed in 1990 and 1991. Values were carried over from prior years and
in addition, 25% failure to file penalties were assessed. Notices of
the values were mailed to the business and no protests were made.
Therefore, the Assessor recommends denial for these two years. For
1992, the correct information was submitted by the petitioner and is
correctable by abatement; therefore, the Assessor recommends approval of
an abatement for 1992.
M O T I O N
Commissioner Duvall moved that the Board concur with the recommendations
of the Assessor's Office and deny the request for abatement for 1990 and
1991 and approve the request for abatement for 1992.
Motion carried 3 - 0.
3. AAA OPTICAL: The petitioner, Ms. Lucille Fichthorn, was not present
for today's hearing. Ms. Cowling stated that the Assessor recommends
denial of this request for abatement as repeated attempts by the
Assessor's Office have failed to produce an itemized list of equipment
with acquisition dates and costs. A comparable was used to place a
value; a notice of value was sent to the petitioner and no protest was
registered.
M O T I O N
Commissioner Disney moved that the Board concur with the recommendation
of the Assessor's Office and deny the request for abatement for AAA
Optical.
Motion carried 3 - 0.
4. THE VETTE SHOP: Mr. Cecil Jacobs, petitioner, was present for
today's hearing and noted he started the Vette Shop on January 1, 1992
and did not own Silver Auto Sales in 1990 & 1991 and does not feel he
owes taxes for a company he did not own. Ms. Swartz stated that even
though Mr. Jacobs did not own the business before 1992, he did own the
equipment; the business was owned by his sons. The Assessor's Office
recommends denial because a declaration schedule was mailed to the
business and was not filed; therefore, a notice of value was placed on
the business and mailed to the petitioner and no protest was registered.
M O T I O N
Commissioner Duvall moved that the Board concur with the recommendation
of the Assessor's Office and deny the Petition for Abatement for The
Vette Shop.
Motion carried 3 - 0.
5. GLEN AND ELAINE BEATTY: The petitioner, Glen Beatty, was present
for today's hearing and stated that when the property was purchased in
1990, the taxes were $155.92; in 1991 the taxes were $587.42; and in
1992 the taxes were $728.22; a 24% increase. Mr. Beatty stated this is
still a piece of vacant land with no improvements. Mr. Beatty believes
each property should be assessed individually and not at an average of
all the property in the subdivision. Ms. Jan Miller, Senior Appraiser,
stated that the 1990 valuation reflected a raw land value, the 1991
valuation reflected a subdivision (more than 10% of the lots sold and
less than 80% held by the developer); and the 1992 valuation reflects
market value for all lots when over 80% of the lots have been sold.
Therefore, the Assessor recommends denial of this request.
M O T I O N
Commissioner Disney moved that the Board concur with the recommendation
of the Assessor and deny the Petition for Abatement for Glenn and Elaine
Beatty.
Motion carried 3 - 0.
WEDNESDAY, JUNE 2, 1993
ADMINISTRATIVE MATTERS
(#243)
The Board of County Commissioners met at 9:30 a.m. in regular session
with Bill Gordon, County Administrator. Chairman Hotchkiss presided;
Commissioners Disney and Duvall were present. Also present was Myrna
Rodenberger, Clerk & Recorder. Recording Clerk, S. Graves.
1. REQUEST FOR APPROVAL AND SIGNATURE ON A PRECINCT BOUNDARY CHANGE
RESOLUTION: Ms. Rodenberger stated that a resolution was approved by
the Board on March 26, 1991 revising commissioner and precinct
districts. As a result of the 1990 census in Larimer County, the
numbers and places of residence of registered electors have changed and
an adjustment to the existing commissioner district lines is necessary
in order that those lines and the new proposed Senate boundaries are not
in conflict. Maps reflecting those adjustments have been prepared by
the Office of the Clerk and Recorder and have been reviewed by and
concurred in by the County Chairpersons of the two major political
parties in Larimer County. Ms. Rodenberger requested the Board to
approve the resolution reflecting the boundary adjustments.
M O T I O N
Commissioner Disney moved that the Board approve the resolution
reflecting the adjustments as proposed and identified on the maps
prepared by the Office of the County Clerk and Recorder, and authorized
the Chairman to sign same.
Motion carried 3 - 0.
R93-74g RESOLUTION REVISING PRECINCT AND COMMISSIONER DISTRICTS
2. APPOINTMENT TO THE LARIMER COUNTY OVERALL ECONOMIC DEVELOPMENT PLAN
COMMITTEE: The Fort Collins City Council has recommended that Gina
Janett be appointed by the Board to replace Ann Azari to serve on the
Larimer County Overall Economic Development Program Committee.
M O T I O N
Commissioner Disney moved that the Board appoint Gina Janett to replace
Ann Azari on the Larimer County Overall Economic Development Program
Committee for a 3-year term ending December 31, 1995.
Motion carried 3 - 0.
3. REQUEST FOR APPROVAL AND SIGNATURE ON A RESOLUTION ESTABLISHING
COMPENSATION FOR LARIMER COUNTY APPOINTED OFFICIALS: Mr. Gordon
requested Board approval and the Chairman's signature on a resolution
establishing compensation for Larimer County Appointed Officials.
M O T I O N
Commissioner Disney moved that the Board approve and the Chairman sign a
Resolution Establishing Compensation for Larimer County Appointed
Officials, effective July 1, 1993.
Motion carried 3 - 0.
R93-75g RESOLUTION ESTABLISHING COMPENSATION FOR LARIMER COUNTY
APPOINTED OFFICIALS
4. COMMISSIONER'S REPORTS:
-- Commissioner Duvall asked how the Board wished to schedule the
individual meetings with the appointed officials and department heads.
After discussion, it was decided to add an extra fifteen minutes to each
quarterly meeting for discussion in Executive Session.
-- Commissioner Disney received a request from Tim Stolz for the Board
to send a letter of support to include with the application for grants
for the Rocky Mountain Freshwater Aquarium. The Board agreed to write a
letter of support.
-- Commissioner Disney reported that the State Strategies for
Sustainable Development Conference, which he attended last week in
Louisville, Kentucky, was very interesting.
5. WORKSESSION:
-- Mr. Gordon received a letter from the Interim City Manager of
Loveland, Ralph Mullinix, which stated that their City Council appointed
several of their Council members to three regional intergovernmental
planning working groups and inquired if the Board wished to respond by
appointing representatives to these groups. After discussion, the Board
directed Mr. Gordon to notify Mr. Mullinix that Commissioner Disney will
serve on the Growth Management and Land Use Working Group and the
Transportation Working Group and Commissioner Duvall will serve on the
County Road 32 Corridor Working Group.
-- Mr. Gordon requested Board approval of a letter to be sent to all
Elected Officials requesting a $20 donation and assistance in serving
for "Bratwurst on the Barbie" on July 9, 1993, a fundraiser for United
Way. The Board agreed to the request.
-- Mr. Gordon noted that the Mental Health Advisory Board By-Laws state
that they will evaluate the Mental Health Center Director each year.
The Advisory Board sent an extensive evaluation form to the Board, which
was sent to the Personnel Director, Mr. Jacobs, for his review. Mr.
Jacobs had several concerns about the evaluation form in that it is too
detailed, and State regulations requiring an evaluation by a Board of
Directors applies solely to those Centers which do not fall under the
authority of the County Commissioners. Therefore, Mr. Jacobs recommends
that the Board of County Commissioners evaluate the Director in the
future. Chairman Hotchkiss suggested that each year the Advisory Board
submit a paragraph evaluation of the Mental Health Director. New
evaluation forms will be prepared and Mr. Gordon will draft an amendment
to the Mental Health Advisory Board By-Laws.
6. DOCUMENT REVIEW: The following documents, of a routine nature, were
considered by the Board:
M O T I O N
Commissioner Disney moved that the Board approve the Minutes for the
week of May 24, 1993, and the Agenda for the week of June 7, 1993, as
submitted.
Motion carried 3 - 0.
M O T I O N
Commissioner Disney moved that the Board approve the Crystal Lakes 13th
Filing Amended Plat of Lots 55 and 56.
Motion carried 3 - 0.
LIQUOR LICENSES: County Approval was granted to Hickory House South - 6%
- Fort Collins, CO; and Spencer Heights Resort - 3.2% - Bellvue, CO.
Licenses were issued to Olympus Motor Lodge - 6% - Estes Park, CO; and
Riverbend Resort - 3.2% - Loveland, CO.
M O T I O N
Commissioner Disney moved that the Board approve the following
documents:
A93-109 COOPERATIVE AGREEMENT BETWEEN THE BOARD OF COUNTY COMMISSIONERS
AND THE NATIONAL PARK SERVICE, ROCKY MOUNTAIN NATIONAL PARK
(Reconstruction of County Road 2H - Long's Peak Road - #166)
A93-110 EQUIPMENT AGREEMENT BETWEEN THE BOARD OF COUNTY COMMISSIONERS
AND COLORADO STATE FOREST SERVICE (Fire Truck Placement with
THE Sheriff's Department)
C93-24 COMMUNITY FOOD AND NUTRITION (CFN) & EMERGENCY HOUSING PROGRAM
(EHP)/EMERGENCY COMMUNITY SERVICES HOMELESS GRANT PROGRAM
(ECSH) SERVICES GRANT CONTRACT BETWEEN THE BOARD OF COUNTY
COMMISSIONERS AND THE STATE OF COLORADO, DEPARTMENT OF LOCAL
AFFAIRS (Administrative Salary Costs and Emergency Food Monies)
C93-25 MASTER CONTRACT BETWEEN THE BOARD OF COUNTY COMMISSIONERS AND THE
STATE, THE GOVERNOR'S JOB TRAINING OFFICE (Administration of the
Job Training Partnership Act in Larimer County)
C93-26 CONTRACT BETWEEN THE BOARD OF COUNTY COMMISSIONERS AND THE STATE
OF COLORADO, DEPARTMENT OF SOCIAL SERVICES, OFFICE OF CHILD CARE
SERVICES (OCCS)
C93-27 CONTRACT BETWEEN THE BOARD OF COUNTY COMMISSIONERS AND MOUNTAIN
CONSTRUCTORS, INC. (Reconstruction of Bridge #63E-1.6-44H - #178)
Motion carried 3 - 0.
M O T I O N
Commissioner Disney moved that the Board go into Executive Session with
George Hass to discuss confidential attorney/client matters.
Motion carried 3 - 0.
The meeting recessed at 11:15 a.m.; no action taken.
MEETING WITH RALPH JACOBS, DIRECTOR OF PERSONNEL
(#244)
The Board of County Commissioners reconvened at 1:30 p.m. in regular
session with Ralph Jacobs, Director of Personnel. Chairman Hotchkiss
presided; Commissioners Duvall and Disney were present. Also present
were: Bill Gordon, County Administrator; Bob Grewell, Finance Director;
Bob Keister, Budget Manager; and, Patsy Maroney, Compensation and
Benefits Specialist. Recording Clerk, D. Lord.
Mr. Jacobs reviewed the document he had prepared in response to the
Board's request for a salary comparison between like classifications in
the nine front range counties. He said that the figures were not
available for the current budget year, and he had used the 1992 Front
Range County Salary and Classification Report as the basis for his
analysis and projections. He presented two options to address the
salary inequities in the county pay scale. One would bring the classes
that were under the median range up to the average hiring rate. The
second plan would provide for a set of 2.5% and 5% pay increases based
on using the FRBC-9 data as a frame of reference for most of the
classifications. Those classifications tied to benchmarks would be
given a 2.5% to 5% increase.
Discussion then centered on the impact of the two alternative plans on
the level of revenues projected for the county for the 1994 fiscal year,
and other options, which included revisions or elimination of the merit
salary increases. Chairman Hotchkiss said that the Board must consider
not only the budget impact of any increases, but the basic compensation
policy that would be initiated with these decisions. It was determined
that the Board members needed more time to study the two alternatives
and the related budgetary implications before making any decision.
The meeting was adjourned at 3:00 p.m.
_______________________________
COURTLYN W. HOTCHKISS, CHAIRMAN
( S E A L ) BOARD OF COUNTY COMMISSIONERS
ATTEST:
______________________________________
Sherry E. Graves, Deputy County Clerk
______________________________________
Dolores Lord, Deputy County Clerk
